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Re: [802SEC] 802-0715-July 2015 Plenary Session-Meeting Announcement

Though I spoke too soon. That just let me know that I could not get a room on July 17. If this facility is truly sold out on the 17th already, that is a huge problem. 

Chad Jones
MGR, HW ENG, Cisco Systems
Chair, IEEE P802.3bt 4PPoE Task Force


From: Chad Jones <cmjones@cisco.com>
Date: Wednesday, April 15, 2015 at 3:56 PM
To: Chad Jones <cmjones@cisco.com>, "STDS-802-SEC@LISTSERV.IEEE.ORG" <STDS-802-SEC@LISTSERV.IEEE.ORG>
Subject: Re: [802SEC] 802-0715-July 2015 Plenary Session-Meeting Announcement

Just talked to Dawn. Passkey is having a problem. She did help me find a workaround for now. When you choose early bird and it tells you there are no rooms, uncheck the ‘Show available rooms only’ box and click search. This will give you room options. 

Passkey hopes to have the problem fixed today.

Chad Jones
MGR, HW ENG, Cisco Systems
Chair, IEEE P802.3bt 4PPoE Task Force


From: Chad Jones <cmjones@cisco.com>
Reply-To: Chad Jones <cmjones@cisco.com>
Date: Wednesday, April 15, 2015 at 3:51 PM
To: "STDS-802-SEC@LISTSERV.IEEE.ORG" <STDS-802-SEC@LISTSERV.IEEE.ORG>
Subject: Re: [802SEC] 802-0715-July 2015 Plenary Session-Meeting Announcement

I cannot get rooms under either the early bird nor regular attendee. It says this event is completely sold out? In less than 24 hours? 

Chad Jones
MGR, HW ENG, Cisco Systems
Chair, IEEE P802.3bt 4PPoE Task Force


From: Jon Rosdahl <jrosdahl@ieee.org>
Reply-To: Jon Rosdahl <jrosdahl@ieee.org>
Date: Wednesday, April 15, 2015 at 8:08 AM
To: "STDS-802-SEC@LISTSERV.IEEE.ORG" <STDS-802-SEC@LISTSERV.IEEE.ORG>
Subject: Re: [802SEC] 802-0715-July 2015 Plenary Session-Meeting Announcement

That is interesting Ben as I was testing across the entire block when Steve Bob and I were testing at 6pm ....and was given both King and double as available.
Jon


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Jon Rosdahl                    Senior Standards Architect
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cell:801-376-6435            10871 North 5750 West
office: 801-492-4023         Highland, UT 84003

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On Tue, Apr 14, 2015 at 8:23 PM, Benjamin A. Rolfe <ben@blindcreek.com> wrote:
A known feature of resweb is that if you any day in the range you enter is unavailable it says there are no rooms available at all.
I found the early bird rate only availave 12 through 17 July as of 2pm PDT this afternoon.  I was able to book at the EB rate for those dates.
Hope that helps

Ben
On 4/14/2015 5:22 PM, ROBERT GROW wrote:
Is the room block really gone less than 6 hours after the postmark on the below email
I was also interested that I could not select two rooms under the multiple room search.

—Bob

On Apr 14, 2015, at 11:43 AM, Lisa Ronmark <lisa@facetoface-events.com> wrote:

IEEE 802 Plenary Session Announcement
July 12-17, 2015
Waikoloa, Hawaii USA

Issued on Tuesday April 14, 2015

The Hilton Waikoloa Village welcomes the July 2015 IEEE 802 Plenary 

The July 2015 IEEE 802 Plenary Session is taking place at the Hilton in Waikoloa, Hawaii USA.

Session Dates are Sunday July 12th to Friday July 17th, 2015. 

Participating IEEE-802 Working Groups: 802.1, 802.3, 802.11, 802.15, 802.16, 802.18, 802.19, 802.21, 802.22, 802.24 and the EC Study Group on Privacy Recommendation. 

IEEE 802 Plenary Session Website: http://802world.org/plenary 

Registration Fees & Deadlines  

Early:  Before 6:00 PM Pacific Time, Friday, May 22, 2015 
(UTC Time: 1:00 AM Saturday, May 23, 2015) 
* $US 500.00 for attendees staying at the Hilton Waikoloa Village 
* $US 800.00 for all others (including local attendees not staying at the group hotel)

Standard:  After Early Registration and Before 6:00 PM Pacific Time, June 30, 2015
(UTC Time: 1:00 AM Wednesday, July 1, 2015) 
* $US 600.00 for attendees staying at the Hilton Waikoloa Village 
* $US 900.00 for all others (including local attendees not staying at the group hotel)

   Late/On-site:  After 6:00 PM Pacific Time Tuesday June 30, 2015
   (UTC Time: 1:00 AM Wednesday, July 1, 2015) 
* $US 800.00 for attendees staying at the Hilton Waikoloa 
* $US 1100.00 for all others (including local attendees not staying at the group hotel)

   Student:  Before 6:00 PM Pacific Time, Thursday, July 16, 2015
   (UTC Time: 1:00 AM Friday, July 17, 2015)
* $US 150.00 for Full-Time Students (college students at the bachelor or post-graduate level)
* The Student meeting fee is available only one time per person.  
* Student attendees will not be able to use meeting attendance to gain or maintain voting rights.  
* A valid current student ID must be shown when picking up the meeting badge.

Registration Fee Includes

The registration fee covers the network/internet services, AV equipment, power hook-ups in the meeting rooms, lunch service, morning and afternoon refreshments, the Wednesday evening social, the “Get 802” fee, as well as meeting services and supplies. The combined hotel room stays of attendees is used to offset the cost of the meeting. For this reason anyone attending the meeting who is not a registered guest at the meeting hotel will not be eligible for the hotel discount. 



Registration Payment Policy 

Registration is available through a secure website and requires a valid credit card for the payment of the registration fee, cash and checks are NOT accepted for registration.
Any individual who attends any part of a meeting that is a scheduled part of an 802 Plenary Session must register for the full session.  
Session registrations are not transferable to another individual or to another interim session.  

Group Hotel Registration Policy 

The combined hotel room stays of attendees are used to offset the cost of the meeting. For this reason, anyone who is not a registered guest at the Hilton Waikoloa for one or more nights is not be eligible for the hotel discount.

The correct registration fee must be paid prior to receiving your badge, which permits entrance to scheduled meetings.

Cancellation Policy
If you register for an IEEE 802 Plenary Session and then are unable to attend, you must request cancellation of your registration before the cancellation deadline to be eligible for a refund of all or part of the fees paid.  
Cancellation requests must be made either by submitting an online request at http://802world.org/plenary or by submitting an email request to: 802info@facetoface-events.com 

EARLY FULL REFUND
6:00 PM Pacific Time, Friday, May 22, 2015

LATE $US 100.00 FEE
6:00 PM Pacific Time, Tuesday, June 30, 2015

NO REFUND
After 6:00 PM Pacific Time, Tuesday, June 30, 2015


IEEE 802 Plenary Session Group Hotel Rates

Hilton Waikoloa Village
425 Waikoloa Beach Drive
Waikoloa, Hawaii  96738
USA
 
Hotel Reservation Phone # +1 (808) 886-1234
Hotel Information Website (http://www.hiltonwaikoloavillage.com)

Please use the following link to make your reservation: 
 
IEEE 802 PLENARY GROUP RATE (EARLY BIRD) 
$USD 169.00 per night (plus applicable taxes)

* Select EARLY BIRD from the Dropdown Menu on booking site
* The Early Bird Rate will apply to the first 40% of Room Block.
* Subject to Availability: Once the Early Rate allotment has been fulfilled the IEEE 802 Wireless Group Rate will apply.
* Includes Guest Room Internet Access
* Rate applies to Single/Double Occupancy Run of House Rooms

IEEE 802 WIRELESS GROUP RATE (ATTENDEE)
$USD 189.00 per night (plus applicable taxes)

* Select ATTENDEE from the Dropdown Menu on the booking site
* The IEEE 802 Wireless Group Rate will apply after the first 40% of Room Block has been sold.
* Subject To Availability: Once the IEEE 802 Wireless Group Room Block has been fulfilled or the Room Block Deadline has passed group rates may no longer be available.
* Includes Guest Room Internet Access
* Rate applies to Single/Double Occupancy Run of House Rooms

IEEE 802 GROUP RATE DEADLINE
* Friday June 12, 2015 3:00 PM Pacific Time
* Following the deadline date, rooms and rates are subject to availability.

CANCELLATION DEADLINE: Individual guest room reservations can be cancelled free of charge until 6:00 PM Pacific Time on the day prior to arrival date.

EXTENDED DATES: The IEEE 802 Guest Room rate will be available, subject only to availability from July 2nd to July 28th.

CHILDREN SHARING ROOM WITH PARENTS
Children < 18 may occupy the same room as their parents at no additional charge and rollaway beds may be provided at no additional charge.


Visa Entry Requirements and IEEE Standards Invitation Letter

DO YOU NEED A VISA TO ENTER USA?
A Visa may be required for entrance into the USA. For standards participants traveling to the USA, we recommend visiting the USA government site to determine if you need to obtain such a visa.  (http://travel.state.gov) 

HOW CAN YOU OBTAIN VISA TO ENTER USA?
We recommend visiting the USA government site to determine the steps need to obtain a visa. (http://sites.nationalacademies.org/PGA/biso/visas/index.htm)

WHEN SHOULD YOU APPLY FOR VISA TO ENTER USA?
You should apply for your USA Visa well in advance the session you wish to attend to have a reasonable chance of getting your Visa in time.

IEEE STANDARDS VISA INVITATION LETTER
The IEEE Standards Association can provide you with a letter inviting you to attend the session. You must register for the upcoming plenary session in order to obtain an Invitation Letter.

Ground Transportation

Kona International Airport (KOA)
Kona International Airport is the primary airport on the Island of Hawaii.  It serves international, overseas and interisland flights.  KOA is located in West Hawaii in Keahole.

Ground Transportation
Getting to Hilton Waikoloa Village from the Kona International Airport is easy with a wide range of transportation options available. Whether you arrive by shuttle, taxi, rental car or limousine, your trip from the airport can be relaxing and hassle-free. 
Detailed Information about transportation to and from the Hilton Waikoloa Village Resort can be found online at: http://www.hiltonwaikoloavillage.com/about-the-resort/transportation 

Driving Directions from Kona International Airport
Turn left (north) onto Highway 19 for approximately 20 minutes. 
Continue until you see the Waikoloa Beach Drive turnoff to the left (west) of the highway. 
Along Waikoloa Beach Drive, you will pass five stop signs. 
Just after the fifth stop sign, you will see the entrance to Hilton Waikoloa Village® on the left.

Laura’s Taxi:
Book Online or Call 1 808-326-5466 (7am – 11pm)  
Reservations are recommended

SpeediShuttle Direct To/From Hilton Waikoloa Village              
Book Online or Call 1-877-242-5777 

Tourism Information

Tourism Hawaii (Big Island): http://www.gohawaii.com/en/big-island/ - /big-island/landing

FREE Things to Do on the Big Island


Meeting Planner Contact Information 

Dawn Slykhouse
Face to Face Events
2699 Iversen Court
Santa Clara, CA  95051  USA

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---------- This email is sent from the 802 Executive Committee email reflector. This list is maintained by Listserv.

---------- This email is sent from the 802 Executive Committee email reflector. This list is maintained by Listserv.

---------- This email is sent from the 802 Executive Committee email reflector. This list is maintained by Listserv.

---------- This email is sent from the 802 Executive Committee email reflector. This list is maintained by Listserv.
---------- This email is sent from the 802 Executive Committee email reflector. This list is maintained by Listserv.
---------- This email is sent from the 802 Executive Committee email reflector. This list is maintained by Listserv.