IEEE 802 Plenary Session Announcement
July 12-17, 2015
Waikoloa, Hawaii USA
Issued on Tuesday April 14, 2015
The Hilton Waikoloa Village welcomes the July 2015
IEEE 802 Plenary
The July 2015 IEEE 802 Plenary Session is taking
place at the Hilton in Waikoloa, Hawaii USA.
Session Dates are Sunday July 12th to Friday July
17th, 2015.
Participating IEEE-802 Working Groups: 802.1,
802.3, 802.11, 802.15, 802.16, 802.18, 802.19, 802.21,
802.22, 802.24 and the EC Study Group on Privacy
Recommendation.
Registration Fees & Deadlines
Early: Before 6:00 PM Pacific Time, Friday, May
22, 2015
(UTC Time: 1:00 AM Saturday, May 23, 2015)
* $US 500.00 for attendees staying at the Hilton
Waikoloa Village
* $US 800.00 for all others (including local
attendees not staying at the group hotel)
Standard: After Early Registration and Before
6:00 PM Pacific Time, June 30, 2015
(UTC Time: 1:00 AM Wednesday, July 1, 2015)
* $US 600.00 for attendees staying at the Hilton
Waikoloa Village
* $US 900.00 for all others (including local
attendees not staying at the group hotel)
Late/On-site: After 6:00 PM Pacific Time
Tuesday June 30, 2015
(UTC Time: 1:00 AM Wednesday, July 1, 2015)
* $US 800.00 for attendees staying at the Hilton
Waikoloa
* $US 1100.00 for all others (including local
attendees not staying at the group hotel)
Student: Before 6:00 PM Pacific Time,
Thursday, July 16, 2015
(UTC Time: 1:00 AM Friday, July 17, 2015)
* $US 150.00 for Full-Time Students (college students
at the bachelor or post-graduate level)
* The Student meeting fee is available only one time
per person.
* Student attendees will not be able to use meeting
attendance to gain or maintain voting rights.
* A valid current student ID must be shown when
picking up the meeting badge.
Registration Fee Includes
The registration fee covers the network/internet
services, AV equipment, power hook-ups in the meeting
rooms, lunch service, morning and afternoon
refreshments, the Wednesday evening social, the “Get
802” fee, as well as meeting services and supplies. The
combined hotel room stays of attendees is used to offset
the cost of the meeting. For this reason anyone
attending the meeting who is not a registered guest at
the meeting hotel will not be eligible for the hotel
discount.
Registration Payment Policy
Registration is available through a secure website
and requires a valid credit card for the payment of the
registration fee, cash and checks are NOT accepted for
registration.
Any individual who attends any part of a meeting that
is a scheduled part of an 802 Plenary Session must
register for the full session.
Session registrations are not transferable to another
individual or to another interim session.
Group Hotel Registration Policy
The combined hotel room stays of attendees are used
to offset the cost of the meeting. For this reason,
anyone who is not a registered guest at the Hilton
Waikoloa for one or more nights is not be eligible for
the hotel discount.
The correct registration fee must be paid prior to
receiving your badge, which permits entrance to
scheduled meetings.
Cancellation Policy
If you register for an IEEE 802 Plenary Session and
then are unable to attend, you must request cancellation
of your registration before the cancellation deadline to
be eligible for a refund of all or part of the fees
paid.
EARLY FULL REFUND
6:00 PM Pacific Time, Friday, May 22, 2015
LATE $US 100.00 FEE
6:00 PM Pacific Time, Tuesday, June 30, 2015
NO REFUND
After 6:00 PM Pacific Time, Tuesday, June 30, 2015
IEEE 802 Plenary Session Group Hotel Rates
Hilton Waikoloa Village
425 Waikoloa Beach Drive
Waikoloa, Hawaii 96738
USA
Hotel Reservation Phone # +1 (808) 886-1234
Please use the following link to make your
reservation:
IEEE 802 PLENARY GROUP RATE (EARLY BIRD)
$USD 169.00 per night (plus applicable taxes)
* Select EARLY BIRD from the Dropdown Menu on booking
site
* The Early Bird Rate will apply to the first 40% of
Room Block.
* Subject to Availability: Once the Early Rate
allotment has been fulfilled the IEEE 802 Wireless Group
Rate will apply.
* Includes Guest Room Internet Access
* Rate applies to Single/Double Occupancy Run of
House Rooms
IEEE 802 WIRELESS GROUP RATE (ATTENDEE)
$USD 189.00 per night (plus applicable taxes)
* Select ATTENDEE from the Dropdown Menu on the
booking site
* The IEEE 802 Wireless Group Rate will apply after
the first 40% of Room Block has been sold.
* Subject To Availability: Once the IEEE 802 Wireless
Group Room Block has been fulfilled or the Room Block
Deadline has passed group rates may no longer be
available.
* Includes Guest Room Internet Access
* Rate applies to Single/Double Occupancy Run of
House Rooms
IEEE 802 GROUP RATE DEADLINE
* Friday June 12, 2015 3:00 PM Pacific Time
* Following the deadline date, rooms and rates are
subject to availability.
CANCELLATION DEADLINE: Individual guest room
reservations can be cancelled free of charge until 6:00
PM Pacific Time on the day prior to arrival date.
EXTENDED DATES: The IEEE 802 Guest Room rate
will be available, subject only to availability from
July 2nd to July 28th.
CHILDREN SHARING ROOM WITH PARENTS
Children < 18 may occupy the same room as their
parents at no additional charge and rollaway beds may be
provided at no additional charge.
Visa Entry Requirements and IEEE Standards
Invitation Letter
DO YOU NEED A VISA TO ENTER USA?
A Visa may be required for entrance into the USA. For
standards participants traveling to the USA, we
recommend visiting the USA government site to determine
if you need to obtain such a visa. (
http://travel.state.gov)
HOW CAN YOU OBTAIN VISA TO ENTER USA?
WHEN SHOULD YOU APPLY FOR VISA TO ENTER USA?
You should apply for your USA Visa well in advance
the session you wish to attend to have a reasonable
chance of getting your Visa in time.
IEEE STANDARDS VISA INVITATION LETTER
The IEEE Standards Association can provide you with a
letter inviting you to attend the session. You must
register for the upcoming plenary session in order to
obtain an Invitation Letter.
Ground Transportation
Kona International Airport (KOA)
Kona International Airport is the primary airport on
the Island of Hawaii. It serves international, overseas
and interisland flights. KOA is located in West Hawaii
in Keahole.
Ground Transportation
Getting to Hilton Waikoloa Village from the Kona
International Airport is easy with a wide range of
transportation options available. Whether you arrive by
shuttle, taxi, rental car or limousine, your trip from
the airport can be relaxing and hassle-free.
Driving Directions from Kona International Airport
Turn left (north) onto Highway 19 for approximately
20 minutes.
Continue until you see the Waikoloa Beach Drive
turnoff to the left (west) of the highway.
Along Waikoloa Beach Drive, you will pass five stop
signs.
Just after the fifth stop sign, you will see the
entrance to Hilton Waikoloa Village® on the left.
Laura’s Taxi:
Book Online or Call 1 808-326-5466 (7am – 11pm)
Reservations are recommended
SpeediShuttle Direct To/From Hilton Waikoloa
Village
Book Online or Call 1-877-242-5777
Tourism Information
FREE Things to Do on the Big Island
Meeting Planner Contact Information
Dawn Slykhouse
Face to Face Events
2699 Iversen Court
Santa Clara, CA 95051 USA
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