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Re: [802SEC] Plenary organization



Agreed ... Tue instead of Mon open for TG meetings.  Mon (only) for
tutorials. (can be "multi-track")

Carl
 

> -----Original Message-----
> From: owner-stds-802-sec@ieee.org 
> [mailto:owner-stds-802-sec@ieee.org] On Behalf Of Geoff Thompson
> Sent: Monday, October 27, 2008 4:17 PM
> To: Pat Thaler
> Cc: STDS-802-SEC@LISTSERV.IEEE.ORG
> Subject: Re: [802SEC] Plenary organization
> 
> Pat is correct about the Tuesday 5:00 PM deadline
> For that reason, I revise my proposal to keep Tuesday evening 
> (instead of 
> Monday) open for TF meetings
> 
> Geoff
> 
> At 08:09 AM 10/26/2008 , Pat Thaler wrote:
> I agree with this rationale. I would also like to point out 
> that there has 
> never been a prohibition on groups meeting in parallel with 
> the opening EC 
> meeting. 802.1's Interworking task group generally meets 
> Monday morning. 
> That more groups don't do this is, IMO, a demonstration of 
> the difficulty 
> of getting turn out on Monday morning.
> 
> I would also like to bring up another issue with moving the 
> opening EC 
> earlier or the closing EC later regarding transparency and 
> openness. Moving 
> them to the weekend (or late Friday night) makes it less likely that 
> regular 802 participants will stop by to observe. Moving opening WG 
> meetings to Monday morning would make it less likely that they have a 
> decision making turnout.
> 
> As far as tutorial schedule, remember that the comment 
> deadline in our PAR 
> process is Tuesday 5 PM so it is very desirable to have any tutorials 
> related to PARs before us at that session held on Monday 
> night enabling 
> those from other WGs to hear an extended explanation 
> supporting the PAR and 
> 5 criteria before they make their comments. Therefore, 
> Tuesday is a better 
> candidate for giving up to WG use if we want to reduce to one 
> night of 
> tutorials.
> 
> By the way, in the past it was very common for task groups to 
> use Sunday or 
> sometimes Saturday or the week before the plenary to hold "interim" 
> meetings to extend the working week of the plenary. We 
> haven't had to use 
> that as much in recent years because we have become more 
> efficient with the 
> widespread use of laptops and email reflectors. But if people 
> need more 
> time, it is always an option.
> 
> -----Original Message-----
> From: ***** IEEE 802 Executive Committee List ***** 
> [mailto:STDS-802-SEC@ieee.org] On Behalf Of Geoff Thompson
> Sent: Friday, October 24, 2008 11:33 PM
> To: STDS-802-SEC@LISTSERV.IEEE.ORG
> Subject: Re: [802SEC] Plenary organization
> 
> Colleagues-
> 
> An alternate suggestion to David's as put forth below.
> 
> I would suggest that We keep the Monday EC as it is for two reasons:
>     - Many of our North American attendees travel on Monday morning.
>       David's proposal (and that of others) would force (or at least
>       heavily nudge) a much larger chunk of our rank and file to
>       travel on the weekend. While this may seem like no big deal to
>       those of use (a) who are officers and/or (b) come from overseas,
>       it is significant to many new participants who have not yet
>       committed themselves to working with us and, in particular,
>       those who have young families. These are participants who
>       will vote with their feet.
> 
>     - My experience over the last 25 years has shown that the quality
>       of EC meetings is significantly handicapped by the late evening
>       format. That time slot has, in my strong opinion, demonstrated
>       a lower level of EC performance, diligence and collegiality.
>       Thus I think it would be a bad idea for the EC to go to an
>       evening time slot. (I say this in spite of my personal 
> metabolism
>       which gives me an early morning handicap.)
> 
> I would offer an alternate to get more meeting time. That would be to
> eliminate the Monday tutorials and have initial TF meetings on Monday
> evening. Tuesday evening would be tutorials and the Wednesday 
> Social would
> remain.
> 
> I believe that this set-up would provide the following advantages:
>     - Lowest burn-out factor for the largest number of people
>     - The evening TF day at the front of the week when folks 
> are relatively
> fresh.
>     - Lowest disturbance to room allocations/catering and 
> thus to ou hotel
> contracts.
>     - At least 3 hours of additional TF time.
> 
> I look forward to our discussions on this topic in Dallas.
> 
> Best regards,
> 
> Geoff Thompson
> 
> At 10:02 AM 10/20/2008 , David Law wrote:
>   >Hi Steve,
>   >
>   >What is proposed here would give the WGs approximately 1.5 
> hours extra
>   >daytime meeting time Monday - allowing the WG to start at 
> 10:30AM - and
>   >two extra evenings - eliminate Tuesday tutorial and the 
> Wednesday social -
>   >which is a start.
>   >
>   >I however still think we should consider [1] moving the 
> Opening EC to
>   >Sunday evening to allow a full day of WG meetings Monday 
> and/or [2] moving
>   >the closing EC to allow a half day of WG meetings Friday 
> morning. Allowing
>   >WGs to meet Friday morning would also make Thursday 
> evening available for
>   >WG meetings - and I would suggest that might be a better 
> approach rather
>   >than eliminating the Tuesday tutorial or the social.
>   >
>   >I do realize that what I suggest places a greater burden 
> on all-ready
>   >overworked EC members, but I believe we should do 
> everything possible to
>   >allow the WGs the maximum time to do work.
>   >
>   >Best regards,
>   >  David
>   >
>   >***** IEEE 802 Executive Committee List ***** 
> <STDS-802-SEC@ieee.org>
>   >wrote on 18/10/2008 13:56:42:
>   >
>   > -----Original Message-----
>   > From: ***** IEEE 802 Executive Committee List ***** [mailto:
>   > STDS-802-SEC@ieee.org] On Behalf Of Shellhammer, Steve
>   > Sent: Friday, October 17, 2008 11:01 PM
>   > To: STDS-802-SEC@LISTSERV.IEEE.ORG
>   > Subject: Re: [802SEC] Plenary organization
>   >
>   > All,
>   >
>   >         I am NOT in favor of the following,
>   >
>   > 1.      Moving Monday EC meeting to Sunday
>   > 2.      Moving Friday meeting to Thursday night
>   >
>   >         However, I agree with some other ideas,
>   >
>   > 1.      Eliminate the 802 plenary and shorten the Monday 
> EC meeting.
>   > Get everything done by 10 AM so the WG's can start by 10:30 AM.
>   >
>   > 2.      Eliminate the social.
>   >
>   > 3.      Go from one night for Tutorials.  Alternatively, make a
>   > deadline of 35 days before the meeting to commit to 
> tutorials.  That
>   > way if we only have one night worth of tutorials we can 
> give Tuesday
>   > to the WGs.  They would know 35 days in advance and could plan
>   > accordingly.  They could get their agendas out 30 days in advance.
>   >
>   > Regards,
>   > Steve
> 
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