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Re: [802SEC] Plenary organization



Hi Steve,

What is proposed here would give the WGs approximately 1.5 hours extra 
daytime meeting time Monday - allowing the WG to start at 10:30AM - and 
two extra evenings - eliminate Tuesday tutorial and the Wednesday social - 
which is a start.

I however still think we should consider [1] moving the Opening EC to 
Sunday evening to allow a full day of WG meetings Monday and/or [2] moving 
the closing EC to allow a half day of WG meetings Friday morning. Allowing 
WGs to meet Friday morning would also make Thursday evening available for 
WG meetings - and I would suggest that might be a better approach rather 
than eliminating the Tuesday tutorial or the social.

I do realize that what I suggest places a greater burden on all-ready 
overworked EC members, but I believe we should do everything possible to 
allow the WGs the maximum time to do work.

Best regards,
  David



***** IEEE 802 Executive Committee List ***** <STDS-802-SEC@ieee.org> 
wrote on 18/10/2008 13:56:42:

> -----Original Message-----
> From: ***** IEEE 802 Executive Committee List ***** [mailto:
> STDS-802-SEC@ieee.org] On Behalf Of Shellhammer, Steve
> Sent: Friday, October 17, 2008 11:01 PM
> To: STDS-802-SEC@LISTSERV.IEEE.ORG
> Subject: Re: [802SEC] Plenary organization
> 
> All,
> 
>         I am NOT in favor of the following,
> 
> 1.      Moving Monday EC meeting to Sunday
> 2.      Moving Friday meeting to Thursday night
> 
>         However, I agree with some other ideas,
> 
> 1.      Eliminate the 802 plenary and shorten the Monday EC meeting.
> Get everything done by 10 AM so the WG's can start by 10:30 AM.
> 
> 2.      Eliminate the social.
> 
> 3.      Go from one night for Tutorials.  Alternatively, make a 
> deadline of 35 days before the meeting to commit to tutorials.  That
> way if we only have one night worth of tutorials we can give Tuesday
> to the WGs.  They would know 35 days in advance and could plan 
> accordingly.  They could get their agendas out 30 days in advance.
> 
> Regards,
> Steve
> 
> 
> -----Original Message-----
> From: ***** IEEE 802 Executive Committee List ***** [mailto:
> STDS-802-SEC@ieee.org] On Behalf Of J Lemon
> Sent: Thursday, October 16, 2008 4:10 PM
> To: STDS-802-SEC@LISTSERV.IEEE.ORG
> Subject: Re: [802SEC] Plenary organization
> 
> Tony,
> 
> As I mentioned when I brought up the general topic some months back:
> 
>     * I believe that Monday mornings are not being used very
>       effectively. I think we could probably shorten the EC opening
>       meeting, and we could definitely drop the 802 plenary meeting
>       altogether.
>     * We already have too little time on Fridays. Decreasing our time,
>       and moving it into the sleeping time of some members would make
>       the problem worse than it already is. I would rather have the EC
>       meetings start Monday morning, and hopefully end early afternoon.
>     * I see the cost/benefit ratio of the Wednesday socials to be
>       heavily skewed towards the costs exceeding the benefits. I would
>       be quite happy to see this disappear.
>     * I tend to lose two weekends for most 802 plenaries. If it were
>       possibly to lose only one weekend, I would be much happier. So, I
>       would be fine with moving the Monday EC meeting to Sundays,
>       leaving all of Monday for WG meetings, and running the Friday EC
>       meeting from 08:00 or 09:00 until around 15:00.
> 
> 
> jl
> 
> On 10/16/2008 1:47 AM, Tony Jeffree wrote:
> > Colleauges -
> >
> > Given the not inconsiderable workload that some working groups are
> attempting to tackle, I
> > feel it is worth re-visiting once again the question of how we 
> organize our Plenaries to
> > maximize the time available for useful technical work (which I 
> believe, when all is said
> > and done, is why we have these meetings in the first place). At 
> present, with the existing
> > meeting format, I get 2 ½ clear days of Task Group meetings; that 
> is rather less than we
> > need for effective progress. I am reluctant to move the closing 
> 802.1 plenary to Friday
> > morning (as some WGs have done) with the present format, because 
> firstly I doubt we would
> > get the right level of attendance to conduct effective business, 
> given that there would
> > not be technical meetings that day, and secondly it would leave me
> with no time for
> > preparation for the closing EC meeting.
> >
> > So how can this be fixed?
> >
> > Firstly, Monday mornings at Plenary sessions are largely a no-op 
> in my view. I don't think
> > that the format of the Monday morning plenary meeting is useful to
> the majority of
> > attendees, and if it didn't happen, I don't believe there are many
> attendees that would
> > miss it at all. If it wasn't there, we could start our WG opening 
> plenaries before lunch
> > and in my case, we could be off and running with Task Group 
> meetings by early-mid
> > afternoon.
> >
> > Secondly, we could make the radical move to take the opening EC 
> meeting out of the
> > "working week" altogether, by holding it on the Sunday evening. We
> already have a Sunday
> > PM rules meeting; maybe putting the two together on the Sunday 
> evening would help us to
> > crispen up both activities. Again, this would help free up Monday 
> time for WG activity.
> >
> > Thirdly, although for some EC members, holding the closing EC on 
> Friday afternoon helps
> > with their travel plans, for others of us it creates a double whammy:
> >
> > 1)    We have to stay over until Saturday anyway, because even a 
> 6PM close is too late
> > to get away on the Friday evening; and
> > 2)    The fact that the closing meeting is in the afternoon makes 
> it difficult to make
> > sensible use of Friday morning (see opening para - we need some 
> time to prepare stuff for
> > the EC meeting following our closing WG Plenaries, and holding a 
> short Plenary on Friday
> > morning is a guarantee of low attendance).
> >
> > So I would advocate moving the EC meeting to the 7pm-midnight slot
> on Friday evening,
> > freeing up most of Friday for WG business - finishing the WG 
> closing plenary at (say) 3pm
> > would still allow us to get straight for the EC meeting, but would
> also give us an extra
> > morning or part-morning for task group work.
> >
> > Any thoughts?
> >
> > Regards,
> > Tony
> >
> >
> >
> > ----------
> > This email is sent from the 802 Executive Committee email 
> reflector.  This list is maintained by Listserv.
> >
> >
> 
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