RE: Proposed Letter to CS SAB and IEEE-SA Standards on Electronic Balloting
I have made some modifications to the body of the text as below. Bob, are
you ok with this?
Jim Carlo
ATTACHED PROCEDURES - Bob Love
1. Noting that the most critical addresses of the people in the ballot pool
are their email addresses, the entire process should be based on
communication via those email addresses. As such a critical first step is
to obtain the correct email addresses of the people that have volunteered to
participate in LMSC ballots in the balloting pool. We should also require
that the response to the "Invitation to Ballot" be electronic to eliminate
the burden on those conducting the ballot to perform the tedious step of
verifying e-mail addresses during formation of the balloting group.
To implement this, we should send out a mailing to the entire group of
volunteers notifying them that we are moving toward electronic balloting,
and that supplying their correct e-mail contact information will be critical
to maintaining their eligibility to participate in future sponsor ballots.
The move to electronic balloting will require both email capability, and
access to the web to download drafts, to submit comments, and to vote.
Require the ballot pool volunteers send their full contact information
including email address in response to this note. (You can set this up by
having them send the information electronically, which will facilitate your
building a data base).
2. At the time of ballot pool formation for any LMSC vote, conduct the
ballot pool formation electronically only. This way, all returns have
guaranteed valid e-mail addresses at the time the pool is formed, and
eliminates the requirement for the working group chairs to go through the
additional address validation process.
3. In the invitation e-mail make it clear that no hard copy materials will
be made available to anyone.
4. While not part of electronic balloting, per se, we need to make it clear
that it is the
responsibility of people that volunteer to participate to cast their vote
(Approve / Do Not Approve / Abstain) in a timely manner, and that failure to
cast their vote after volunteering is sufficient cause to remove their names
from the overall 802 ballot pool.
Jim Carlo(jcarlo@ti.com) Cellular:1-214-693-1776 Voice&Fax:1-214-853-5274
TI Fellow, Networking Standards at Texas Instruments
Chair, ISO/IEC JTC1/SC6 Telecom and Info Exchange Between Systems
Chair, IEEE802 LAN/MAN Standards Committee
-----Original Message-----
From: owner-stds-802-sec@ieee.org [mailto:owner-stds-802-sec@ieee.org]On
Behalf Of Geoff Thompson
Sent: Sunday, December 19, 1999 1:35 PM
To: Jim Carlo
Cc: IEEE802; seifert@netcom.com; shaddock@extremenetworks.com;
tony@jeffree.co.uk; davel@pdd.3com.com; David_Law@3mail.3com.com
Subject: Re: Proposed Letter to CS SAB and IEEE-SA Standards on
Electronic Balloting
I vote DISAPPROVE
The following changes will change my vote to APPROVE.
Remove the 2nd sentence of item 3. This "rider" is a different issue and
has nothing to with electronic balloting
(Yes, I do support line item veto)
Within item 1 we should require that the response to the "Invitation to
Ballot" be electronic. This would (a) REQUIRE the balloting service to move
forward to a new integrated database and (b) eliminate the burdon on those
conducting the ballot to perform the tedious step of verifying e-mail
addresses during formation of the balloting group.
Geoff
At 09:43 AM 12/19/99 -0600, Jim Carlo wrote:
>
>Per agreement at the SEC meeting, I am sending out letter for Electronic
>Balloting for review by the SEC prior to official submission. Please send
me
>comments by 4Jan2000.
>
>To: Mike Binder - IEEE-SA Balloting Service
>Cc: CS Standards Activity Board
>Fr: Jim Carlo - Chair, IEEE 802
>
>The 802 SEC recommends that the entire LMSC Sponsor ballot process should
be
>conducted electronically (via e-mail and web). The entire process includes
>ballot pool formation, ballot group solicitation and request, ballot group
>approval, ballot submission, vote collection and comment resolution.
>
>In order to implement Electronic Balloting, the attached procedures were
>developed by Bob Love (rdlove@ibm.com) for electronic ballot group
formation
>and approval in order to verify and approve the individuals and their email
>addresses in the balloting group.
>
>Jim Carlo(jcarlo@ti.com) Cellular:1-214-693-1776 Voice&Fax:1-214-853-5274
>TI Fellow, Networking Standards at Texas Instruments
>Chair, IEEE802 LAN/MAN Standards Committee
>
>ATTACHED PROCEDURES - Bob Love
>
>1. Noting that the most critical addresses of the people in the ballot pool
>are their email addresses, the entire process should be based on
>communication via those email addresses. As such a critical first step is
>to obtain the correct email addresses of the people that have volunteered
to
>participate in LMSC ballots.
>To do so, please send out a mailing to the entire group of volunteers
>notifying them that we are moving toward electronic balloting, and that
>supplying their correct e-mail contact information will be critical to
>maintaining their eligibility to participate in future sponsor ballots.
>The move to electronic balloting will require both email capability, and
>access to the web to download drafts, to submit comments, and to vote.
>Require the ballot pool volunteers send their full contact information
>including email address in response to this note. (You can set this up by
>having them send the information electronically, which will facilitate your
>building a data base).
>
>2. At the time of ballot pool formation for any LMSC vote, conduct the
>ballot pool formation electronically only. This way, all returns have
>guaranteed valid e-mail addresses at the time the pool is formed, and
>eliminates the requirement for the working group chairs to go through the
>additional address validation process.
>
>3. In the invitation e-mail make it clear that no hard copy materials will
>be made available to anyone. Also make it clear that it is the
>responsibility of people that volunteer to participate to cast their vote
>(Approve / Do Not Approve / Abstain) in a timely manner, and that failure
to
>cast their vote after volunteering is sufficient cause to remove their
names
>from the overall 802 ballot pool.
>
>Jim Carlo(jcarlo@ti.com) Cellular:1-214-693-1776 Voice&Fax:1-214-853-5274
>TI Fellow, Networking Standards at Texas Instruments
>Chair, ISO/IEC JTC1/SC6 Telecom and Info Exchange Between Systems
>Chair, IEEE802 LAN/MAN Standards Committee
>
|=========================================|
| Geoffrey O. Thompson |
| Chair IEEE 802.3 |
| Nortel Networks, Inc. M/S SC5-02 |
| 4401 Great America Parkway |
| P. O. Box 58185 |
| Santa Clara, CA 95052-8185 USA |
| Phone: +1 408 495 1339 |
| Fax: +1 408 988 5525 |
| E-Mail: gthompso@nortelnetworks.com |
| Please see the IEEE 802.3 web page at |
http://grouper.ieee.org/groups/802/3/index.html