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[802SEC] 802_0324_Registration Reminder_Early Deadline January 12, 2024



Good Day Everyone, 

Just a quick note to remind you that the Early Registration Deadline for the 2024 March IEEE 802 Plenary Session is Friday, January 12, 2024

Participating Working Groups: 802.1, 802.3, 802.11, 802.15, 802.18, 802.19, 802.24

Click Here for Registration and Session Information Website (https://cvent.me/vKY5P4)

Sincerely,
 
Lisa Ronmark
Director of Meeting Services
Face to Face Events Inc.
Email: lisa@facetoface-events.com
Tel: 1 (604) 316-4947

REGISTRATION

Registration Fees and Deadlines
  • Early:               $US 800.00 Until January 12, 2024
  • Standard:        $US 1150 After January 12, until March 1, 2024
  • Late/Onsite:    $US 1500.00 After March 1, 2024
  • Student:          $US 100.00
Cancellation Fees and Deadlines
  • Fully Refundable: Until January 12, 2024
  • Refundable with a $US150.00 Cancellation Fee:  After January 12, until March 1, 2024
  • Non-Refundable:  After March 1, 2024
Registration Fees Terms
  • Registration Fees are required for all individuals participating in the session. 
  • The Registration Fee is Non-Transferable
  • Registration Fees are payable by credit card only
Registration Fees Discount
  • Registration fees for the March 2024 IEEE 802 Plenary Session shall be discounted by $US 300.00 for attendees who stay at least 3 nights at the IEEE 802 Group Hotel, the Hyatt Regency Denver Colorado Convention Center Denver. 
    Example: Discounted Early Registration would be $US 500.00.
  • Reservations must be completed, and a confirmation number must be entered when completing registration to receive the discounted rate.
Registration Type Changes
  • Registration Type (In-Person/Virtual)
    • If you must change your registration type from In-Person to Virtual or Virtual to In-Person after registration, contact the Meeting Planner, Face to Face Events, at 802info@facetoface-events.com before February 23, 2024.
  • Hotel Discount (In Hotel/Not In Hotel)
    • If you have made or cancelled a Hyatt Regency Denver guest room reservation after registration, contact the Meeting Planner, Face to Face Events, at 802info@facetoface-events.com before February 23, 2024.
Registration Fee Supports
  • Meeting Space Expenses
  • Meeting Audio Visual
  • Meeting Planning & Network Services
  • Remote Access Support
  • Local Mirrored IEEE Mentor Document Server
  • Light Breakfast: Monday – Friday*
  • AM and PM Breaks
  • Lunch: Monday – Friday*
    • *Friday breakfast and lunch for individuals attending Friday meetings.

Optional Social Event Ticket Fee

  • Participation in the onsite networking social event is optional for in-person attendees; tickets can be purchased for $US 24.99 during registration. 
  • If you wish to purchase a ticket after registering, please return to the registration site and log in using the Already Registered button to complete your ticket purchase.
  • Tickets can be purchased until Friday, March 8, 2024.
  • Tickets are non-refundable. 
  • The 2024 March Plenary Social is a Networking Reception at Hyatt Regency Denver
    • Buffet Meal
    • Beverage Service
      • 1 Hour Host Bar (6:30 PM – 7:30 PM)
      • Cash Bar after 7:30 PM
    • 802 Milestone Preview

IEEE 802 GROUP RATE RESERVATIONS 

Session Hotel

Hyatt Regency Denver Colorado Convention Center Denver 
650 15th St
Denver, CO 80202
United States
 
Nightly Rates (Single/Double Occupancy)
$US 219.00 per night plus taxes and fees
Taxes and Fees
$34.49 per room, per night
 
IEEE 802 GROUP RATE RESERVATIONS WEBSITE AND PHONE NUMBERS
Group Rate Cutoff Date
February 16, 2024, at 5:00 p.m. Mountain Time or sooner if the IEEE 802 Group Block is sold out.
 
Children Under 18 Years of Age
Children under 18 stay free in the same room as parents, if utilizing existing bedding.
 
Extra Person(s) Rate
For every third and fourth occupant in the room is $15.00 per person, per night plus tax (maximum of four persons).

Booking Policy (Credit Card Guarantee)
Bookings need to be guaranteed by a valid credit card.
This credit card will not be charged in advance of arrival, payment is due upon arrival at the hotel by the guest. Only in case of applying cancellation and/or NoShow charges, the advised credit card will be charged by the hotel.
 
Booking Cutoff Date
February 16, 2024, at 5:00 p.m. Mountain time or sooner if the IEEE 802 Group Block is sold out.
 
Cancellation Policy
Cancellation Deadline: 72 Hours Before Arrival
Hotel room reservations can be cancelled free of charge without penalty until 72 Hours (3 days) before reservation Check IN Date.
Afterwards, a cancellation fee for one night’s accommodations will be made to the credit card on file, and the remainder of the reservation will be cancelled.
This penalty applies to each reserved room cancelled after the cancellation deadline.
 
No Show Policy
In case of no show, the penalty of 100% of the contracted room rate, per room, for one night, applies and will be charged.
 
Early Check Out Policy
If a Meeting attendee who has reserved a room within the Room Block checks out before the reserved checkout date, the Hotel shall charge an early departure fee of one-night charge. 
 
Subject to Availability
All of the IEEE 802 room rates are subject to the availability in the Guest Room block.
When the block is sold out or the February 16, 2024 deadline has passed, market rates will apply.



Email Distribution List
         Session announcements and updates via a Meeting Information email distribution list.  To join this list and stay informed, send email to listserv@listserv.ieee.org  with no subject and with the following 2 lines appearing first in the body of the message:
subscribe stds-802-all
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Meeting Planner Contact Information
Face to Face Events
Phone # +1 (949) 514-8004        Email: 802info@facetoface-events.com


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