Re: [802SEC] SA support for hybrid meetings -- status update request

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Sorry Andrew if you are offended by what I said.

Clearly until we are able to hold face to face meetings, there is no choice and there will be no hybrid meetings – we’re stuck with virtual only. My observations are in the context of when we are able to hold face to face meetings again. We have talked about this before, and it seems appropriate to use what we’ve learned through 2020 to consider how we can leverage virtual presence in the future. I is one possible means to improve our process, improve participation, and thus improve our standards.

Given the variables you enumerate, the time line for physical attendance will not be the same for all IEEE 802 participants and potential participants. There will be a period where some are able to attend physical meetings and others cannot. The hybrid meeting provides a means for all to participate. There are definitely advantages to in person physical attendance. Virtual attendance is a second choice IMO. Still it is better than no attendance.

The alternative you seem to be suggesting is we abandon face to face meetings until every person who might wish to is able to attend physically. I find that and unacceptable alternative; it is both unrealistic and disturbing. While I understand and sympathize with the situation that some will be under different restrictions than others, I strongly disagree that “equally bad” is fair at all. We have a duty to the majority, and the vast industries that 802 standards support, to move forward.

When we can meet the threshold for holding face to face in person meetings productively, we should do so. We should IMO do all that we can to accommodate those still unable to travel but not pace all of 802 activity on the needs of a few.

That is one person’s opinion. Thank you for considering.

Ben

From: Andrew Myles (amyles) <amyles@cisco.com>
Sent: Monday, February 8, 2021 4:55 PM
To: ben@blindcreek.com
Cc: STDS-802-SEC@LISTSERV.IEEE.ORG
Subject: RE: [802SEC] SA support for hybrid meetings -- status update request

G’day Ben

I agree with most of your comments. However, I have an issue related to the concept of “choice”.

We could have introduced hybrid attendance pre- COVID. If we had done so, we probably would have accepted that remote attendance is not as good as in-person attendance for a variety of reasons, but we would have made it the “choice” of the remote attendee to have a lesser experience (we probably would have arranged the participation of remote attendees to occur in a way that did not diminish the in-person experience).

However, we are now in the COVID-era and we need to consider hybrid attendance in that context. At this time, the reality is that many IEEE 802 stakeholder have no “choice” for various reasons:

Their country will not let them travel
Their company will not let them travel
It is inadvisable to travel because they do not have access to an (effective) vaccine
It is inadvisable to travel because their family/colleagues do not have access to an (effective) vaccine

I am assuming a vaccine does stop one being a carrier, which is the current thinking

They would need to quarantine on return to their home
….

Given that some/many IEEE 802 stakeholders have no “choice” at this time, I assert that it is unreasonable to introduce hybrid meetings at this time because it introduces an unfair power/influence imbalance. I would prefer to maintain fairness for all rather than access the benefits of in-person meetings.

Of course, it is unreasonable to ban hybrid meetings forever because only a few stakeholders can’t reasonably attend in-person meetings. However, I would suggest we only introduce hybrid meetings when the vast majority of stakeholders (say 95%+) have a genuine “choice”.

Andrew

From: ***** IEEE 802 Executive Committee List ***** <STDS-802-SEC@LISTSERV.IEEE.ORG> On Behalf Of Benjamin A. Rolfe
Sent: Tuesday, 9 February 2021 11:20 AM
To: STDS-802-SEC@LISTSERV.IEEE.ORG
Subject: Re: [802SEC] SA support for hybrid meetings -- status update request

I have to agree with John that this is an important issue and one we should begin considering now. There are a number of complexities involved and requires careful consideration moving forward.

There will be additional cost. I would expect that most of the venues we use can provide the requires bandwidth. The network services provider that we’ve been using has experience with IETF who has held hybrid meetings for some time. I’m sure they can give us hard numbers from experience both in terms of bits and money. I suggest we ask them.

I acknowledge Andrew’s concern about unequal participation. Face to face is better. Those attending remotely will be at a deficit. I do not believe we can fully mitigate this difference. Nos should we compromise the face to face experience and advantages to try. It is part of an attendee’s decision making process: they must consider the costs and benefits. I believe our responsibility as an organization is to provide information so attendees can make an informed choice, not make that choice on their behalf. Again I think we can look to IETF for some relevant experience. While our organization is very different than IETF we do have many members who have done both, so can share useful experiences.

To John’s point regarding the restructuring ad-hoc: I suggest that this is a key part of that discussion. I agree it is a high priority. I’d put it at the same priority as updating our process to improve efficiency, as we’ve been discussing in the ad-hoc. I may be agreeing with John that major restructuring is not required to address hybrid meetings as well as achieve improvements, though part of the “structure” of 802 has been the face to face only meetings, so changing this is in deed a structural change IMO. My view of “restructuring” may be different from what others think.

My $0.02 FWIW.

Ben

From: ***** IEEE 802 Executive Committee List ***** <STDS-802-SEC@LISTSERV.IEEE.ORG> On Behalf Of John D'Ambrosia
Sent: Saturday, February 6, 2021 4:32 AM
To: STDS-802-SEC@LISTSERV.IEEE.ORG
Subject: Re: [802SEC] SA support for hybrid meetings -- status update request

All,

I see this matter as very important for us to start thinking about now.

There has been a lot of debate about when 802 will get back to being able to meet F2F. It is unclear to me what the 802 EC approved criteria is on this matter, though some may have their opinions. It is unclear to me, however that all individuals wishing to return to F2F meeting will be able to at the same time, due to country (departing / arriving) travel restrictions, or company travel / budget restrictions.

Therefore, in order to ensure an open process, my own personal belief is we need to be prepared for hybrid meetings. This thread talks about the tools. Fine that is part of the equation.

However, we also need to understand cost issues – will the network resources we provide at our meetings be able to support this? Will we need more BW in/ out of the meeting given the multiple meetings that occur. What rule modifications do we need to consider?

Personally, I see this as a bigger immediate issue that the current restructuring ad hoc, as we need to be prepared for our current structure to support what I foresee as being inevitable.

My $0.02.

John

From: ***** IEEE 802 Executive Committee List ***** <STDS-802-SEC@LISTSERV.IEEE.ORG> On Behalf Of paul.nikolich
Sent: Friday, February 5, 2021 8:52 PM
To: STDS-802-SEC@LISTSERV.IEEE.ORG
Subject: [802SEC] SA support for hybrid meetings -- status update request

Dear EC,

See the below status update from Erin. Regards,

--Paul

-------- Original message --------

From: Erin Spiewak <e.spiewak@ieee.org>

Date: 2/5/21 18:56 (GMT-05:00)

To: "paul.nikolich" <paul.nikolich@att.net>

Subject: Re: Fw: [802SEC] SA support for hybrid meetings -- status update request

Hi Paul,

The SA Central Services team, led by Mary Lynne, is working in conjunction with MCE on evaluating tools to be used for virtual/hybrid meetings. The prime focus of SA has been virtual tools (assessing different suppliers for webinars, workshops, and live/pre-recorded exhibitor booth sessions, etc). SA is awaiting further info from MCE regarding the hybrid platform/supplier specifics and will then evaluate. I will keep you updated as we gain information.

Also, you may be aware of this already, MCE has some tips and considerations when the time comes to consider Hybrid, which can be found here.

Have a nice weekend,
Erin

On Thu, Feb 4, 2021 at 7:48 PM paul.nikolich <paul.nikolich@att.net> wrote:

OK, thank you for the update.

-------- Original message --------
From: Erin Spiewak <e.spiewak@ieee.org>
Date: 2/4/21 19:34 (GMT-05:00)
To: Paul Nikolich <paul.nikolich@att.net>
Subject: Re: Fw: [802SEC] SA support for hybrid meetings -- status update request

Hi Paul,

I just subscribed to the 802 EC reflector through Listserv, so I should be good to go moving forward.

Regarding the Hybrid meetings, I will follow up tomorrow as I am just waiting for some additional information from Mary Lynne's team who is looking into this.

Thank you,
Erin

On Wed, Feb 3, 2021 at 1:00 PM Paul Nikolich <paul.nikolich@att.net> wrote:
Erin,

I think you are on the 802 EC reflector, but just in case you aren't please respond to the below request for a status update. We need to get you on the 802 EC reflector if you aren't on it, please let me know.

Thank you,

--Paul

------ Forwarded Message ------
From: "Paul Nikolich" <paul.nikolich@att.net>
To: STDS-802-SEC@listserv.ieee.org
Sent: 2/3/2021 12:30:54 PM
Subject: [802SEC] SA support for hybrid meetings -- status update request

Dear Erin,

At the December 802/SA task force meeting you took the action to ask Adam Newman if the SA can support hybrid meetings for the 802 LMSC. Please provide an update on the status of that discussion.

Thank you and regards,

--Paul

excerpt from the meeting notes https://mentor.ieee.org/802-ec/dcn/20/ec-20-0259-00-00EC-21dec2020-802-sa-task-force-meeting-notes.docx

c. hybrid meetings – no plans to support from the SA,
Erin Action Item – will ask Adam Newman if this is something that can be supported?
-- should begin investigation immediately
-- plenary’s have professional audio support
-- need to keep in mind, we need to support many simultaneous meetings, this could become prohibitively expensive
-- things have changed this year, hybrid capabilities have improved a lot recently, we need to kick off a study
-- hybrid meetings are a reality we need to pay attention to. A list of requirements should be developed – what are we looking for?
-- we need to understand the capabilities of hybrid meeting platforms, we need to kick off an examination of hybrid meeting requirements and viability.
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--
Erin Morales
Director, Operational Program Management
Office +1 732-465-7806 |  standards.ieee.org
Cell +1 732-850-6410

Erin Morales

Director, Operational Program Management

Office +1 732-465-7806 | standards.ieee.org

Cell +1 732-850-6410

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