Re: [802SEC] Madrid Marriott
Guido-
Good question.
I have two possible solutions.
1. Have a large vacant room on standby so that a meeting can be moved on short notice to a larger room.
2. Have things set up network-wise so that a 2nd (overflow) room can be hot-linked (i.e. "Zoom-ed") to the main room on short notice.
The second seems like it would be easier to accomplish.
Geoff Thompson
> On Aug 5, 2020, at 1:54 PMPDT, Dr. Guido R. Hiertz <hiertz@IEEE.ORG> wrote:
>
> Dear Jon, Dear all,
>
> On Wed, Aug 5, 2020 at 4:55 PM Jon Rosdahl <jrosdahl@ieee.org> wrote:
>> Yesterday, Dawn and I shared the plan from Madrid Marriott to meet
>> Pandemic protocols for holding meetings. This explains the various
>> changes that would be done to meet requirements to social distance
>> and to keep the meeting space clean.
>
> thank you very much for sharing this document. Unfortunately, I wasn't
> able to attend yesterday's call. When reviewing the information, I
> noticed the picture of an example "class room" setup on page 11. In
> the past in IEEE 802.11, it happened several times that certain
> discussions or presentations attracted many participants to "smaller
> TGs" resp. to TGs that normally do not observe a high number of
> participants (in this e-mail, I summarize SGs, TIGs, SCs etc. under
> the term TG).
>
> While collecting more information *might* help WGs to better predict
> the number of seats necessary for a specific session, I can imagine
> that also in the future certain motions or topics will continue to
> spontaneously attract participants to join a TG meeting. Let's assume
> IEEE 802.42 TGzz meets in a room providing seats for 30 participants.
> At the beginning of the meeting, 23 participants are present. Because
> of some discussion, 29 more participants intend to join the meeting
> some 45 min after the beginning of the session. How would we handle
> this situation? If such a situation occurred in the past, hotel staff
> would bring in extra seats. Now, because of hygiene rules, however, no
> more than thirty participants may be allowed in this example room.
> Does that mean the TGzz chair should/shall prohibit further
> participants from entering the room once the permitted capacity has
> been exceeded? Does a TG chair have the authority to do so? In the
> example, if a total of 52 participants are interested to attend a
> session scheduled for 30, does that mean that important motions
> shall/should/will be postponed to the WG plenary since only this
> session will have the capacity allowing all interested members to
> participate in the motion?
>
> Regarding this example I am not speaking in favor of any rule.
> However, I believe it'll be important that we have a rule in place as
> I assume it is likely that situations may occur when the number of our
> members intending to participate in a session exceeds a meeting room's
> capacity.
>
> Best regards,
>
> Guido
>
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