Re: [802SEC] +++ Early Close 10-day EC Motion+++ Approval of funding for teleconferencing services

["Law, David" <dlaw@HPE.COM>]

Hi John,

Based on your email below I vote approve.

Hopefully we can get clarification of which countries are and are not excluded by the 'where available' qualification on the Global Toll Call-in for the IEEE account and then decide if it can work for us.

Best regards,
  David

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From: ***** IEEE 802 Executive Committee List ***** [mailto:STDS-802-SEC@LISTSERV.IEEE.ORG] On Behalf Of John D'Ambrosia
Sent: 27 March 2020 13:17
To: STDS-802-SEC@LISTSERV.IEEE.ORG
Subject: Re: [802SEC] +++ Early Close 10-day EC Motion+++ Approval of funding for teleconferencing services

Adam
Thank you for letting us know about this.  

The main issue I see at this point is the “Global Toll Call-in (where available)” , which we found to be limited and not address all of the various countries IEEE-SA participants are from, such as and not limited to China.  However, given the larger number of seats that I would believe IEEE SA is negotiating for and the times we are in, perhaps you are getting a better deal?

Also, please note the feedback I have received from within IEEE 802 is that the WG Chairs don’t want total reliance on a VOIP approach.   Therefore, the ability to have true global call-in or call-back is critical.

Please have the IEEE Webex Co-ordinator provide the complete list of countries that will be supported with “Global Toll Call-in (where available)”.  Please note I have found getting these lists to be extremely challenging.

I am essentially the webex co-ordinator for 802, so you can have that person follow-up with me.

Regards,

John D’Ambrosia



From: Adam Newman <a.newman@ieee.org> 
Sent: Friday, March 27, 2020 9:07 AM
To: jdambrosia@gmail.com
Cc: STDS-802-SEC@listserv.ieee.org
Subject: Re: [802SEC] +++ Early Close 10-day EC Motion+++ Approval of funding for teleconferencing services

Here is the information. 

“There is a limit of 1000 participants in the two-way audio ("Call using Computer" and Call-In/Call-Back"). However, Event Center supports an Audio Broadcast feature which allows for up to 3000 participants...

The SA accounts will have unlimited VoIP, Global Toll Call-In (where available), and Domestic (US and Canada) Call-Back.”

If it will work for 802 can work with Jonathon to transition to the SA accounts or of course continue to contract for your own. 

Best regards,
Adam



On Fri, Mar 27, 2020 at 8:19 AM Adam Newman <a.newman@ieee.org> wrote:
FYI, staff and the BoG Platform and Infrastructure SMDC are in the process of putting in webex to replace join.me for Standards Working Group/Committee  use. 

802 may find it meets their needs. I will send those account participant limits and any voice calling limitations today when I get a response from the IEEE webex coordinator. 

Best regards,
Adam

PS thanks to Jonathon G for calling this motion to my attention. 

On Thu, Mar 26, 2020 at 8:17 PM John D'Ambrosia <jdambrosia@gmail.com> wrote:
All,
Our chair, Paul Nikolich has delegated the conduct of the EC electronic ballot on the following motion to me and approved the corresponding early close.
 
Background
Our current webex licenses terminate Aug 12, 2020.   With the recent COVID situation, we have received a quote has from Cisco that would provide 802 with 5 licenses (min requirement), each license capable of supporting 1000 participants, and Global Call Back Audio for a total annual cost of $2,160.   Note – this increases the total number of webex licenses 802 currently has from 4 to 5, increases the number of participants from 100 to 1000 per license, and decreases the cost from 2,577.60 to $2,160.
 
This was compared against Zoom, the other teleconferencing tool used by 802.  The best Zoom option for 802 would be the “Business” plan, which offers licenses at $200/year, with a min requirement of 10, each license capable of supporting 300 participants, and limited phone access globally (see below) for a total annual cost of $2,000.
 
Zoom Phone access - Zoom pricing includes a POTS dial-up option, dial-in numbers are not available in all regions. Notable omissions include mainland China, Taiwan, Hong Kong, India, Pakistan, and Thailand. Participants in those areas could access the voice by built-in VoIP, or by dialing across a border.  Zoom does offer an option of dial-up numbers in all countries, but the account holder is billed on a per-minute basis and the resulting charges are prohibitive.
 
 
Thank you for your prompt attention.
 
Regards,
 
John D’Ambrosia
Recording Secretary, IEEE 802 LMSC
___________________________________________________________________
Motion- 
Move to allocate $2,500 for 1 year of teleconferencing services 
 
Moved:  John D’Ambrosia
Second:  Jon Rosdahl
 
Start of ballot: 2019-03-26
Close of ballot: Per early close rule
Paul Nikolich has agreed to an early close - Early close: As required in subclause 4.1.2 'Voting rules' of the IEEE 802 LAN/MAN Standards Committee (LMSC) Operations Manual, this is notice that, to ensure the release is provided in a timely manner, this ballot may close early once sufficient responses are received to clearly decide a matter.      
Sufficient responses to clearly decide this matter will be based on the required majority for a motion under subclause 7.1.1 'Actions requiring approval by a majority vote' item (h), 'Other motions brought to the floor by members (when deemed in order by the Sponsor Chair)' of the IEEE 802 LAN/MAN Standards Committee (LMSC) Policies and Procedures.
 
 
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-- 
Adam Newman
IEEE Standards Association
Sr. Director - Innovations Development & Operations
Standards Products & Services: Standards Sales & Licensing, Alliance Management, Registries, Conformity Assessment, Open Source
www.standards.ieee.org
a.newman@ieee.org
O: +1.732.465-5888
M: +1.732.589.6783
Skype: acnewman

-- 
Adam Newman
IEEE Standards Association
Sr. Director - Innovations Development & Operations
Standards Products & Services: Standards Sales & Licensing, Alliance Management, Registries, Conformity Assessment, Open Source
www.standards.ieee.org
a.newman@ieee.org
O: +1.732.465-5888
M: +1.732.589.6783
Skype: acnewman

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