Re: [802SEC] Consent Agenda Items - Plenary Week Opening Meetings

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I like Clint's suggested change.

I would say that if the documentation for the item is not available when the item is requested it should not be on the Consent Agenda.

All parts should be included in the request. I do not believe it is very polite to ask the EC members to check after the posting of the agenda for Consent Agenda Items.

I would also argue that Consent Agenda Items should be requested at least a week prior to the meeting. This gives time for people to review it.

If you don't have time to review, I would say we have more likelihood of having it be pulled, and then we have spent a lot of time putting it on and off the Consent Agenda.

My .02.

Jon

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Jon Rosdahl             Engineer, Senior Staff
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On Mon, Jun 24, 2019 at 10:53 AM Clint Chaplin <clint.chaplin@gmail.com> wrote:

The only change I suggest is the following:

•           Motion text (if a motion is part of the agenda item) must be provided. If available, use text from motion template file.

On Mon, Jun 24, 2019 at 6:11 AM <jdambrosia@gmail.com> wrote:
All,
Previously, we had written procedures for requesting consent agenda items for the Plenary Week closing meeting, which I remind everyone of prior to Plenary Week. I Have requested that James Gilb consider their codification into the Chair’s Guidelines at the July Rules Meeting.

At the last plenary there was a comment regarding a particular item being added to the Opening Meeting consent agenda. Unfortunately, we never agreed on procedures for consent agenda items for the opening meeting. Therefore, I have also asked James to consider this in July.

However, as any item may be removed from the Consent Agenda if requested by any member of the EC, as recording secretary, I will request any item be taken off the consent agenda if it doesn’t meet the following –

•           Email request by the Saturday before Plenary Week by 8am (local time of the meeting)
•           Send to
IEEE 802 Recording Secretary (D’Ambrosia)
IEEE 802 EC Reflector
•           Subject field – “+++ EC Consent Agenda – Topic +++”
•           Motion text must be provided. If available, use text from motion template file.
•           Any supporting documentation (entered as a Mentor document) to be considered must be sent by Sunday 8am
•           Send URL to
IEEE 802 Recording Secretary (D’Ambrosia)
IEEE 802 EC Reflector
•           Recording Secretary will only add to Monday Opening Consent Agenda if appropriate documentation has been provided as noted.
•           Any item may be removed from the Consent Agenda, if requested by any member of the EC.

This is the same procedure as closing week with the exception of the change of the days. This is what I have proposed to James for consideration for codification.

Regards,

John D’Ambrosia
Recording Secretary, IEEE 802 LMSC

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--
Clint Chaplin
Senior Principal Standards Engineer
Samsung Research America

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