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Re: [802SEC] Procedural Issue for Discussion (3/3): Motion Procedures for Ballots

Roger,

I agree with your recommendation and believe the appropriate place to document the procedures is in the Chair's Guidelines.

Regards,

--Paul

------ Original Message ------
From: "Roger Marks" <r.b.marks@ieee.org>
To: STDS-802-SEC@listserv.ieee.org
Sent: 1/30/2019 11:45:40 AM
Subject: [802SEC] Procedural Issue for Discussion (3/3): Motion Procedures for Ballots

Dear EC,

At the November EC closing meeting, I presented ec-18-0233, entitled "Three Procedural Issues for Discussion." The result was an Action Item: "Marks continue discussions noted in ec-18-0233-00-00EC in rules meetings." In preparation, I would like to raise each of the three issues on the reflector for your further thoughts. This thread covers Issue #3.

Issue #3: Motion Procedures for Ballots

The Recording Secretary maintains procedures for motions at meetings; for example,
*The Motion should be made on a template slide
*Referenced documentation must be posted at Mentor or elsewhere
   -Not just as an attachment to an email

I recommend that email ballots follow these same procedures. This could be recorded in the Operations Manual (where 4.1.2 "Voting rules" already covers procedures for email ballots), or in the Chair’s Guidelines.

I would also like to see the Recording Secretary's Procedures for motions, in general, to be upgraded in status, so that they are recorded in either the Chair’s Guidelines or Operations Manual.

I have no specific language to propose, but I'd like to know what others think of these issues.

Regards,

Roger



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