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Re: [802SEC] EC Motion to forward the 802.22a and 802.22b ISO/IEC/JTC1 FDIS 60 Day Ballot Comment Resolutions

Hello Apurva,

There was some (IMHO, excessive) discussion about the status of ex-officio voters on the EC call yesterday.

I thought I would set down my understanding of this and related issues,  which you may or may not find useful.

The term "ex-officio" means "by virtue of office".    By virtue of their office as an EC voter, any EC voter can also vote in any WG motion (f2f or letter ballot) (and also TAG,  but I'm not 100% sure on that).
Regardless of what you as WG chair might call them,  all EC voters are ex-officio voting members of your WG.

However,  as James pointed out,  they do have a special (IMHO) role regarding the numerology.  They should
only be considered part of "eligible voters" if they choose to vote.   This doesn't have much of an impact in a group like 802.11,  with >350 voters.  But in a small group where the number of WG voting members is less than the EC voting membership,  any other interpretation would cause letter ballots to fail due to an insufficient return count.
In 802.11,  ex-officio voters are not part of the voters list associated with an initial letter ballot.  But if any EC voter does respond to a WG ballot,  their vote is counted and they are added to the voters list of any subsequent recirculations.

802.11 recognizes as an ex-officio voter any EC voter that asks to be recognized as such.   This doesn't affect their entitlement to vote.  What it does do is ensure they have a V11 voting token on their badge, because I include these
individuals in the list of "voters" sent to the meeting planner.   If somebody doesn't ask to be so recognized,  they won't
have a V11 voting token.  If they chose to participate in an 802.11 WG motion at a meeting,  the tellers may or may not
recognize them as an EC voter.  If not,  the WG chair would instruct the tellers to recognize them as a voter.  If this happened in a TG meeting,  it is likely that there would be a little bit of to and fro before their status was properly recognized - hence the utility of such explicit recognition.

802.11 also recognizes certain individuals a voting members who do not necessarily meet the requirements that entitle them to such status.   At the moment only: Vic Hayes,  Stuart Kerry,  Bruce Kraemer, and Norm Finn. have this recognition.  
This,  according to our rules,  is in the gift of the WG chair.  The criterion for this list should be evident, except for Norm who volunteered to be TGak co-editor. A future WG chair may well choose to do something different. 802.11 also excuses individual ballot returns and meeting attendance on a case-by-case basis which would otherwise also cause loss of voting membership.  The criteria for this excuse is usually "situation beyond their control",  such as a medical emergency.

Note, in the interests of transparency,  the 802.11 members list (http://www.ieee802.org/11/Voters/votingmembers.htm) contains sufficient information that the list of voters granted membership by the chair who would not normally have membership by virtue of their attendance can be determined (status = "Voter",  expiry date = <blank>).  I believe such transparency is necessarily part of healthy "checks and balances".  The members list is updated after every 802.11 session.

OK,  I'm now sufficiently off the original topic, I should stop.   So I have.

Best Regards,

Adrian Stephens
IEEE 802.11 Working Group Chair
mailto: adrian.p.stephens@ieee.org
Phone: +1 (971) 203-2032
Skype: adrian_stephens
On 03/10/2016 05:43, Mody, Apurva (US) wrote:

Dear EC,

 

In regards to the EC Motion to forward the 802.22a and 802.22b ISO/IEC/JTC1 FDIS 60 Day Ballot Comment Resolutions, the Working Group conducted a Letter Ballot to correct the process missteps (please see my explanation below). Both the motions passed.

 

Given that the process missteps have now been corrected, we would like to bring this motion back to the EC for approval, either during the October 4th telecon or via an e-mail ballot once the Chair of the 802 grants us permission.

 

The updated motion package may be found attached to this e-mail.

 

It may also be found on Mentor at:

https://mentor.ieee.org/802.22/dcn/16/22-16-0020-01-0000-july-plenary-ec-closing-motions.pptx

https://mentor.ieee.org/802-ec/dcn/16/ec-16-0126-03-WCSG-802-22-july-plenary-ec-closing-motions.pptx

 

The final tally for the WG Motion are as follows.

 

--------------------------------------------------------------------------------------

 

Ballot Start Date: September 2nd, 2016

Ballot End Date: October 1st, 2016 midnight ET, USA

 

Working Group Motion to Approve the IEEE 802.22a Comment Resolutions to the ISO/IEC/JTC1

Move to Approve the Proposed IEEE 802 Response in regards to the ISO Approval of the IEEE 802.22a Standard to the China NB Comment 1 and Request 1 as contained in Document 11-16-0761-03-0jtc-ieee-802-jtc1-sc-agenda-for-july-2016.pptx

 

Move: Jerry Kalke

Second: Chang-woo Pyo

 

802.22 WG Members: 21 (EX-OFFICIO: 10)

Letter Ballot Pool: 17 (Excluding Ex-Officio voters that did not vote)

Return Ratio: 17/17 or 100%

Approve: 16

Disapprove: 0

Abstain: 1

Approval Ratio: 16/16 (One Abstain) or 100%


WORKING GROUP MOTION PASSES

 

Working Group Motion to Approve the IEEE 802.22a Comment Resolutions to ISO/IEC/JTC1

 

Move to Approve the Proposed IEEE 802 Response in regards to the ISO Approval of the IEEE 802.22b Standard to the China NB Comment 1 and Request 1, and Japan NB Comment 1 and Request 1 as contained in Document 11-16-0761-03-0jtc-ieee-802-jtc1-sc-agenda-for-july-2016.pptx

 

Move: Chang-woo Pyo

Second: Jerry Kalke

 

802.22 WG Members: 21 (EX-OFFICIO: 10)

Letter Ballot Pool: 17 (Excluding Ex-Officio voters that did not vote)

Return Ratio: 17/17 or 100%

Approve: 16

Disapprove: 0

Abstain: 1

Approval Ratio: 16/16 (One Abstain) or 100%

 

WORKING GROUP MOTION PASSES

----------------------------------------------------------------------------------------

 

Regards

Apurva

 

Dr. Apurva N. Mody

Chair, IEEE 802.22 Standard Working Group (www.ieee802.org/22)

Chairman, WhiteSpace Alliance (www.WhiteSpaceAlliance.org)

Vice Chair, National Spectrum Consortium (www.nationalspectrumconsortium.org)

Cell: 404-819-0314

E-mail: apurva.mody@ieee.org

 

From: ***** IEEE 802 Executive Committee List ***** [mailto:STDS-802-SEC@ieee.org] On Behalf Of apurva mody
Sent: Tuesday, August 02, 2016 11:40 PM
To: STDS-802-SEC@LISTSERV.IEEE.ORG
Subject: Re: 802.22 July EC Closing Motion Package

 

*** WARNING ***
EXTERNAL EMAIL -- This message originates from outside our organization.

 

Dear EC Members

I talked to Paul and some of you over the last few days. 

I would like thank everyone for taking the time to review the 802.22 motion at the EC meeting last Friday and to apologize for the  process missteps that made it impossible to approve. Special thanks to Bob and Subir, as well as Andew Myles and Peter Yee. 

Our plan is to affirm the action via an email ballot of the WG and bring it back to the EC. 

In the mean while, I am pleased to report that 802.22 is starting to gain traction in the market place as regulations progress in the US and the rest of the world. First 802.22 device is likely to go for FCC certification in the near future.  

Likewise, work on the 802.22.3 Project is also gaining momentum, with the US Government (NTIA and NIST) interested in this activity, and also we are getting some new companies out of South Africa, Canada and Europe being involved.  At this point, I expect we will see growing participation at 2 out 3 Plenary Sessions. This is primarily driven by the number of meetings participants are able to attend each year. The third will be smaller, at least for now, but going forward we will ensure we are at all Plenaries.

Again, thanks for your comments and guidance.

Regards

Apurva

___________________________________________________________

Apurva N. Mody, Ph. D.

Chairman, WhiteSpace Alliance (www.WhiteSpaceAlliance.org)

Chair, IEEE 802.22 Standard Working Group (www.ieee802.org/22)

Vice Chair, US National Spectrum Consortium

Cell: 404-819-0314

 

From: "Mody, Apurva (US)" <apurva.mody@BAESYSTEMS.COM>
To: STDS-802-SEC@LISTSERV.IEEE.ORG
Sent: Friday, July 29, 2016 12:38 AM
Subject: Re: [802SEC] 802.22 July EC Closing Motion Package

 

Hi All,

 

Paul has requested me to add specific Slide Numbers where the 802.22a and 802.22b ISO Comments and Ballot Resolutions may be found.

So attached, please find the updated 802.22 Motion Package.

 

EC MOTION

EC Approves forwarding of the IEEE Std. 802.22a-2014 and IEEE Std. 802.22b-2015 Comment Resolutions Responses for the FDIS 60 Day Ballots as contained in Document:11-16-0761-00-0jtc-ieee-802-jtc1-sc-agenda-for-july-2016.pptx, on Slides 59-61 for 802.22a and on Slides 63-69 for 802.22b to ISO/IEC/JTC1

 

Move: Bob Heile

Second: Subir Das

 

The 802.22 EC Closing Motions Package may be found at

 

and

 

 

Thanks

Apurva

 

From: Mody, Apurva (US)
Sent: Thursday, July 28, 2016 3:48 PM
To: John D'Ambrosia; STDS-802-SEC@LISTSERV.IEEE.ORG
Cc: 'Bob Heile'; apurva.mody@whitespacealliance.org
Subject: 802.22 July EC Closing Motion Package

 

John,

 

As previously requested, please add the agenda item for Motion External –

 

EC Approves forwarding of the IEEE Std. 802.22a-2014 and IEEE Std. 802.22b-2015 Comment Resolutions Responses for the FDIS 60 Day Ballots as contained in Document:11-16-0761-00-0jtc-ieee-802-jtc1-sc-agenda-for-july-2016.pptx to ISO/IEC/JTC1  

 

Bob has graciously agreed to Move this motion for the EC Closing meeting tomorrow.

 

The Motion Package is attached to the e-mail and may be found at:

 

and

 

 

Thanks

Apurva

 

Dr. Apurva N. Mody

Chair, IEEE 802.22 Standard Working Group (www.ieee802.org/22)

Chairman, WhiteSpace Alliance (www.WhiteSpaceAlliance.org)

Cell: 404-819-0314

 

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