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Re: [802SEC] Heads up on agenda item on formalization of the wireless chairs meeting

Geoff
Groups other than administrative subgroups are created under IEEE 802 LMSC Policies and Procedures, subclause 5.6, "Other subgroups" (copied below).
One thing we are supposed to do, but we have not explicitly done, is to review the scope and duties of the subgroups. Currently we have JTC1 and IETF subgroups. Perhaps we should pick a plenary meeting, July, in which we review our subgroups.
The IEEE 802 LMSC administrative subgroups are defined in the helpfully titled "5.1 Administrative subgroups" which says: 

5.1 Administrative subgroups
The LMSC organization consists of the Executive Committee (Sponsor), WGs, Technical Advisory Groups (TAGs), and Executive Committee Study Groups (ECSGs).
The formation of other than administrative subgroups is defined in 5.6, which follows: 

5.6 Other subgroups.
The formation and disbandment of subgroups other than administrative subgroups (e.g., WGs, TAGs, technical subcommittees, and writing groups) require approval by a majority vote of the Sponsor. The Chair of a subgroup shall be appointed by the Sponsor Chair or decided by nomination and election. The scope and duties delegated to the subgroup shall be approved at the time the subgroup is formed, and subsequent changes in scope or duties shall also require approval by a majority vote of the Sponsor. The scope, duties, and membership of all subgroups shall be reviewed annually by the Sponsor. The charge to the subgroup shall clearly state which of the following complementary activities is appropriate: 1) The subgroup is responsible for the definitive content of one or more documents and for responding to views and objections thereon. Such subgroups shall maintain a membership roster and shall comply with the provisions for preparing standard(s). 2) The subgroup is responsible for assisting the Sponsor (e.g., drafting all or a portion of a document, drafting responses to comments, drafting public statements on standards, or other purely advisory functions). 

James Gilb

On 06/27/2014 08:39 AM, Geoff Thompson wrote:

Adrian-

If that is the case, then...

You should prepare slides for showing during your EC presentation that you feel allow for this.

That will hopefully put that issue to rest.
The alternative would be that someone expresses doubt,
You aren't fully prepared to deal with that issue,
The motion is tabled while interested parties research the rules
Yada, yada.

Better to be prepared to have the discussion sooner rather than later.

Best regards,
	Geoff

On Jun 27, 2014, at 8:20 AMPDT, Stephens, Adrian P <Adrian.P.Stephens@INTEL.COM> wrote:


Hello Geoff,

The tiger team felt that the rules for a standing committee of 802 already exist.  This would be another instance of that.

The wireless chairs standing committee would have its own OM,  but strictly the chair of the standing committee gets
to decide procedure,  subject to the agreement of its members.

This is the position to a first approximation.   Of course,  we might discover exceptions that do need to be handled in
the EC rules or OM somewhere.  If you have some thoughts on what these might be,  please say so,  as this would be
an input to our meeting on Sunday.

Best Regards,

Adrian P STEPHENS

Tel: +44 (1793) 404825 (office)
Tel: +44 (7920) 084 900 (mobile,  UK)
Tel: +1 (408) 2397485 (mobile, USA)

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Intel Corporation (UK) Limited
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Registered Office: Pipers Way, Swindon SN3 1RJ
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From: Geoff Thompson [mailto:thompsongeoff@rocketmail.com]
Sent: 27 June 2014 16:15
To: Stephens, Adrian P
Cc: STDS-802-SEC@LISTSERV.IEEE.ORG
Subject: Re: [802SEC] Heads up on agenda item on formalization of the wireless chairs meeting

Adrian-

It would seem that your proposed package is not complete.

It should also include the necessary proposed changes to the by-laws and/or the ops manual so that there will be provision in our P&P for such entities

Best regards,

             Geoff


On Jun 27, 2014, at 1:30 AMPDT, Stephens, Adrian P <Adrian.P.Stephens@intel.com> wrote:


Dear EC,

This is a heads-up about agenda items for the July opening and closing plenaries.

The wireless chairs meeting fulfils two purposes:  1.  Planning of logistics for wireless interim meetings,   2. operation of .11/.15 joint treasury.
There are some rules formalizing the second,  but not the first.

A number of us from the wireless chairs meeting have been working on a framework to formalize the meetings.
The benefits of doing this are as follows:
1.       A more documented process to follow,  with more visibility of its operation through posted agendas and minutes.
2.       It creates a process with a traceable chain of authorization,  in order to satisfy IEEE indemnification requirements.

The status is as follows:
·         The concept was discussed in May at the wireless chairs meeting,  and a tigerish team (BobH, JamesPKTWG, BenR, myself) was formed to work the details.
·         The tiger team is evolving the formal framework.  Attached is the latest version.
·         This framework will be discussed at the July Wireless Chairs meeting (Sunday),  and depending on the outcome,  motions will be brought to the EC.

The crux of the framework is that the Wireless Chairs become a subcommittee (Standing Committee) of the EC,  and the 802.11/.15 joint treasury becomes a subcommittee of the Wireless Chairs meeting.  A new standing committee requires a chair to be appointed by Paul and confirmed by the EC.

Thus we (the tiger team) expect to bring the following items to the EC agenda:
1.       Information item describing the purpose of a proposed new standing committee (Monday)
2.       Motion Internal requesting formation of the standing committee (Friday)
3.       In the expectation that Paul appoints a permanent chair,  a Motion Internal seeking confirmation of this appointment. (Friday)

Best Regards,

Adrian P STEPHENS

Tel: +44 (1793) 404825 (office)
Tel: +44 (7920) 084 900 (mobile,  UK)
Tel: +1 (408) 2397485 (mobile, USA)

----------------------------------------------
Intel Corporation (UK) Limited
Registered No. 1134945 (England)
Registered Office: Pipers Way, Swindon SN3 1RJ
VAT No: 860 2173 47

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