Re: [802SEC] +++ EC Motion - Approve First round Site inspection Visit to Asia- Ballot Closes 9 March 2014 +++
Jon
I will throw in my approve as well.
Bob
From: ***** IEEE 802 Executive Committee List *****
[mailto:STDS-802-SEC@ieee.org]
On Behalf Of Jon Rosdahl
Sent: Thursday, February 27, 2014 6:32 AM
To: STDS-802-SEC@LISTSERV.IEEE.ORG
Subject: [802SEC] +++ EC Motion - Approve First round Site
inspection Visit to Asia- Ballot Closes 9 March 2014 +++
Dear EC members,
We have been fortunate to have located several
potential locations in Asia (2 in Bangkok, 2 in K-L, and 3 in
Singapore).
These locations look promising, but unless we send someone to look at
them, we will not be sure if these locations will work.
I will be in Singapore next week for other meetings and will try to visit
some of the properties there, but it would be good to investigate all the
opportunities in all three locals.
Bob Heile has agreed to take a trip that would combine investigation of
these potential locations in one trip. He has negotiated with the
hotels to provide free hotel rooms, but the hotels want to give the
credit for the hotel stay on a master contract once we have the meeting
at the respective locations.
As some of these locations may also work for a Wireless Interim, the IEEE
802 and the IEEE 802.11/.15 treasury would share the costs for this site
visit trip equally.
The total expected expenses are expected to not to exceed
$6,000.
Once we have identified more definite targets, then we would have our
service vendors look at only properties that we felt had a high
probability to use for further follow-up visits to ensure a quality
meeting.
Paul has authorized me to conduct a 10 day eballot on the motion
below.
= = = = = = = = = = = = = = = = = = =
Motion for 10 day ballot:
Start of ballot: Friday 27th of February 2014
Close of ballot: Monday 9th of March 2014 11:59PM
AOE
Move to approve a first round site inspection trip to Asia for 1
person with an overall budget expenses expected less than $6,000
(expenses to be shared equally with the IEEE 802.11/.15 Treasury) to
reduce the current prospect list from 7 sites in Asia (2 in Bangkok, 2 in
K-L, and 3 in Singapore) to 2-3 that have the highest potential as
measured by space, cost, and network.
The purpose of the trip includes:
The site inspection would include review of all the meeting space,
meeting room layouts, network capabilities, AV/power requirements,
F&B specifications, security, staffing coordination, shipment
arrangements and any other session considerations, including pricing and
billing procedures.
Standard Travel expenses (e.g. Coach Class Air travel, local transport,
food and lodging) to be reimbursed. A Trip Report will be expected along
with the expense report submission.
Moved: Jon Rosdahl
Seconded: Clint Chaplin
Early close: As required in subclause 4.1.2 'Voting Rules' of the
IEEE project 802 LAN/MAN Standards Committee (LMSC) Operations Manual
(v15 As approved 19 July 2013) , this is notice that this ballot may
close early once sufficient responses are received to clearly decide a
matter.
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
- - -
4.1.2 Voting rules
At times, it may become necessary for the Sponsor to render a decision
that cannot be made prior to the close of one plenary but must be made
prior to the opening of the following plenary. Such decisions may be made
using electronic balloting. Provision shall be made for the IEEE
802 LMSC membership to observe and comment on Sponsor electronic ballots.
All comments from those who are not members of the Sponsor shall be
considered. Commenters who are not members of the Sponsor are urged
to seek a Voting Member of the Sponsor (normally their WG or TAG Chair)
to include the viewpoint of the commenter in their vote.
The Sponsor Chair, or a Sponsor member designated by the Sponsor Chair
(usually a Vice Chair), shall determine the duration of the ballot, issue
the ballot by e-mail and tally the votes after the ballot is closed.
Sponsor Voting Members shall return their vote and comments by
e-mail.
The minimum duration of an electronic ballot shall be 10 days. For urgent
matters once sufficient response is received to clearly decide a matter,
the ballot may be closed early. This allows a decision to be reach in
less than 10 days. Ballots where the possibility of an early close exists
must be clearly marked accordingly. Otherwise, the tally of votes shall
not be made until at least 24 hours after the close of the ballot to
allow time for delivery of the e-mail votes.
------------------------------
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Jon
Rosdahl
Standards Architect
hm:801-756-1496
CSR Technologies Inc.
cell:801-376-6435
10871 North 5750 West
office:
801-492-4023
Highland, UT 84003
A Job is only necessary to eat!
A Family is necessary to be happy!!
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Bob Heile, Ph.D
Chairman Emeritus & Chief Technologist, ZigBee Alliance
Chair, IEEE 802.15 Working Group on Wireless Personal Area Networks
Co-Chair IEEE P2030 Task Force 3 on Smartgrid Communications
11 Robert Toner Blvd
Suite 5-301
North Attleboro, MA 02763 USA
Mobile: +1-781-929-4832
email: bheile@ieee.org
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