The “distribution of literature” could be read as applying to both product and corporate literature and the “similar activities” is pretty broad. So this
motion on our intent for the March meeting is appropriate. Pat
From: ***** IEEE 802 Executive Committee List ***** [mailto:STDS-802-SEC@ieee.org]
On Behalf Of Geoff Thompson
Sent: Thursday, August 22, 2013 1:27 PM
To: STDS-802-SEC@LISTSERV.IEEE.ORG
Subject: Re: [802SEC] +++ EC Email Ballot: (early close) Motion to ease anti-commercialization rules for Plenary Sponsor for the Beijing meeting
John-
Thanks for the quote. Quite helpful as guidance.
Several things are quite clear from the wording:
- Such activities are not forbidden
- It does not address our issue which (at this point) is corporate/sponsor based
not product based
- Some judgment/discretion is needed in deciding and administering policy
What is not clear (nor would I expect it to be) is who gets to exert such judgment/discretion as is needed in deciding and administering policy.
There is such diversity across that SA and in the way standards groups are organized that a "rule" on who decides what is not practical.
Geoff
On 8/22/13 12:13 PM, Jon Rosdahl wrote:
Just to cause us to recall, there are some "rules" from the
IEEE-SA STANDARDS BOARD OPERATIONS MANUAL
5.3.3.6 Commercial activities
Exhibits of vendor products, distribution of literature, sales presentations, and similar activities are discouraged at standards meetings as they detract from and compete with the normal standards development process.
On Thu, Aug 22, 2013 at 12:13 PM, Pat Thaler <pthaler@broadcom.com> wrote:
Actually Geoff, the Chair's Guidelines contain a mixture of rulings that the chair has made and items where there was an EC vote to add them to the Guidelines - so despite the title, the Chair's Guidelines are not solely made by fiat of
the Chair.
Given that, I think a motion is the correct way to override something in the Guidelines.
Regards,
Pat
-----Original Message-----
From: ***** IEEE 802 Executive Committee List ***** [mailto:STDS-802-SEC@ieee.org] On Behalf Of Geoff Thompson
Sent: Wednesday, August 21, 2013 8:13 PM
To: STDS-802-SEC@LISTSERV.IEEE.ORG
Subject: Re: [802SEC] +++ EC Email Ballot: (early close) Motion to ease anti-commercialization rules for Plenary Sponsor for the Beijing meeting
James-
My opinion is that, since the purpose of this motion is to override the
chair's guidelines, this should be a straw poll, not a formal motion.
The chairs guidelines are not hard and fast. They are only documented
so that they can be consulted for consistency but the chair is not bound
by them.
I do realize that Mr. Nikolich wants to have the support of the EC and
not do things by fiat. That is all well and good but this stuff is
within his power alone and he does have the power to change for what he
considers good reason.
That he wants to know whether he has the support of the EC before he
breaks precedent is polite of him, but procedurally unnecessary.
Therefore your characterization of them as "rules" is inaccurate. They
are guidelines. Paul should be the one to revise them (although it
would perfectly reasonable to have his amanuensis do the writing at his
direction).
If we want to have "guidelines" that are the consensus of the body of
the EC that would be fine but we haven't done that. If we did, they
wouldn't be "rules". Rules belong in the By-laws and the Ops Man.
Best regards,
Geoff
On 8/21/13 5:49 PM, James P. K. Gilb wrote:
> Roger
>
> Yes, the intention is to override the Chair's Guidelines, which, not
> surprisingly, are guidelines an not rules.
>
> My explanation was not clear as it should have stated that the purpose
> was to override those guidelines. Its effect, if passed, would be to
> override the guidelines for the March 2014 meeting in Beijing.
>
> My understanding of the motion is that it gives the Sponsor Chair or
> his delegate more latitude in defining this for the March 2013 meeting.
>
> Our discussion was that we should spend some time to update these
> rules, but in the mean time, we should have an exception for March
> 2013 (as we are deeply in the hole for this meeting as it stands now).
>
> James Gilb
>
> On 08/21/2013 12:14 PM, Roger Marks wrote:
>> James,
>>
>> The motion says that some guidelines "should be aligned" for March
>> 2014. Could you help me understand which are the guidelines that are
>> problematic? Is this intending to override "2.6 Commercialism at
>> meetings" of the Chair's Guidelines, or something else?
>>
>> Thanks,
>>
>> Roger
>>
>>
>> On 2013/08/20, at 06:46 PM, James P. K. Gilb wrote:
>>
>>> Dear EC members
>>>
>>> The Sponsor Chair has delegated the conduct of an EC electronic
>>> ballot on the following motion to me.
>>>
>>> Moved: Gilb Second: Thaler
>>>
>>> PURPOSE OF THE MOTION One time "softening" of
>>> anti-commercialization rules for Plenary Sponsor for the March 2014
>>> Beijing meeting.
>>>
>>> MOTION Guidelines for the March 2014 Beijing Plenary Meeting should
>>> be aligned to the current guidelines for the IETF* with respect to
>>> allowable commercial presence and activities at a Plenary by a
>>> major meeting sponsor/underwriter. Details of implementation are
>>> left to the discretion of the 802 Chair or his designated
>>> representative.
>>>
>>> *Sponsor Benefits such as: - Meeting Program Listing - Meeting
>>> signage (e.g. at breaks there will be signs out that say this break
>>> was sponsored by ...) - Logo on meeting announcements for that
>>> plenary - Logo on Meeting Web page (with link to corporate web
>>> page?) - Badge lanyards and/or sponsor logo on badges (we do this
>>> for interims) - Sponsor Literature/Visual Display area (e. g. a few
>>> tables set up, usually somewhere near the registration area where
>>> the sponsors can hand out some corporate literature and/or they
>>> some trinkets with their logo)
>>>
>>> Start of ballot: 20 August 2013 Close of ballot: 30 August, 2013,
>>> 21:00 PDT
>>>
>>> Early close: As stated in the "Voting rules" subclause of the IEEE
>>> LMSC OM, "For urgent matters once sufficient response is received
>>> to clearly decide a matter, the ballot may be closed early."
>>>
>>> As our plenary meeting in March 2014 is fast approaching, this is
>>> an urgent matter as we seek to find Sponsors to offset the cost of
>>> this meeting.
>>>
>>> James Gilb
>>>
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>>
>>
>
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