Re: [802SEC] IEEE 802 Plenary Session Sponsors

[Jon Rosdahl <jrosdahl@ieee.org>]

There is a difference in having a "Host" and getting "Sponsors".

The Host would offset the differences in costs when compared to a North American Venue.In the past,
The Sponsor on the other hand gives $$ toward the event with explicit considerations.

Buzz was not willing to do the NNA venues without a "Host".

This was seen as neglectful, and we have come to the point that the EC said that as long as the 802 EC subsidy was on the order of $300k, that we would be ok with these options.

Now if we find that we have a higher cost, then we have only two options to fix the deficit.

1. raise the meeting fees

2. find Sponsors.

We have as an EC approved the following document (EC-12/46r0) that Each member of the EC should be familiar with and searching for possible suitable Sponsors:

      https://mentor.ieee.org/802-ec/dcn/12/ec-12-0046-00-00EC-plenary-sponsor-invitation-letter.pdf

This was approved Last July, and should be what is being pushed by each of the EC members in locating sponsors for the meeting.

We do not need to re-debate this issue ad nauseam.  We already have in place the practicalities that are being pointed out, what we need are companies with money they are willing to share.

Regards,
Jon

On Mon, Jun 24, 2013 at 11:49 AM, John D'Ambrosia <John_DAmbrosia@dell.com> wrote:

Geoff,
If we are going to get to this degree - I think we need to also realize that such instances were there might not be a cost are the result of unexpected instances - late registrations, people staying off site, etc.

How would you propose addressing such instances since the level of commitment is not clearly known until all the accounting is done after the event?  I would speak against this sort of recognition, since it penalizes hosts who are fortunate to have successful meetings.  The host takes on  a risk that is always there.

John

-----Original Message-----
From: owner-stds-802-sec@ieee.org [mailto:owner-stds-802-sec@ieee.org] On Behalf Of Geoff Thompson
Sent: Monday, June 24, 2013 1:42 PM
To: James P. K. Gilb
Cc: STDS-802-SEC@LISTSERV.IEEE.ORG
Subject: Re: [802SEC] IEEE 802 Plenary Session Sponsors

James-

Your point is well taken.
Sponsors for interims have often gotten by without actually spending any money but rather have provided local logistics and have covered the guarantees needed by the hotel.  The guarantees ultimately cost nothing (usually).  The big exception of that was when the 802.3 interims were canceled in September of 2001 and Intel was on the hook.

So we need to:
     - Recognize that there are sponsorship opportunities that don't necessarily involve a cash transfer
     - Recognize that we need to define the minimum level of support that grants the "Sponsor Privileges"
         (and whether we want to define more than one level of "Sponsor
Privileges")

Geoff

On 6/24/13 10:02 AM, James P. K. Gilb wrote:
> Bob
>
> We should have a minimum contribution in order to get the signs. Can I
> sponsor for $100 and get my name put everywhere?  Better still, how
> about "Trainwreck Enterprises is sponsoring this meeting" for a cool
> $100? :)
>
> I also would think that the EC should be required to approve each
> sponsorship opportunities.  That would avoid having to write down a
> minimum sponsorship level.
>
> Would there be any sponsor that we would not accept?  It is probably
> sufficient to have EC approval to handle this unlikely event.
>
> Otherwise, it sounds good.
>
> James Gilb
>
> On 06/21/2013 04:15 AM, Bob Heile wrote:
>> All-
>>
>> Per the action item on the last EC call, this is what I have in mind
>> for sponsorships
>>
>> If we want to reduce the deficit on the upcoming Beijing meeting and
>> similarly at other non US, non NA events, other than raising the
>> registration fee, we will need to seek sponsorships.  The sponsor's
>> only duty is to contribute funds that can be used to offset session expenses.
>> They have no role in the business of running the session.  In
>> exchange we acknowledge the sponsor(s) by including their logo and a
>> thank-you on the web registration area, on banners and signs at the
>> session as appropriate, and on the badge (assuming there is space in
>> the case of multiple sponsors).
>>
>> If we are in the (unlikely) fortunate position of running a surplus
>> as a result of received sponsorships, I would suggest we return that
>> surplus to the sponsors on a weighted basis proportional to their
>> contributions, though this is something we can decide on later.
>>
>> Please let me know your thoughts and if you have any ideas or
>> suggestions for sponsors for Beijing, please let me know as soon as
>> possible.
>>
>> Regards
>>
>> Bob
>>
>>
>>
>>
>> Bob Heile, Ph.D
>> Chairman Emeritus & Chief Technologist, ZigBee Alliance Chair, IEEE
>> 802.15 Working Group on Wireless Personal Area Networks Co-Chair IEEE
>> P2030 Task Force 3 on Smartgrid Communications
>> 11 Robert Toner Blvd
>> Suite 5-301
>> North Attleboro, MA  02763   USA
>> Mobile: +1-781-929-4832
>> email:   bheile@ieee.org
>>
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