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<<<Chairs please forward to your respective groups>>>> MEETING INFORMATION UPDATE #1 IEEE 802 Plenary Session – July 14-19, 2013 Geneva, Switzerland The July 2013 IEEE 802 Plenary Session will take place July 14-19, 2013 in Geneva, Switzerland at: International Telecommunication Union (ITU) Place des Nations, 1211 Geneva 20, Switzerland (MAP) The following IEEE-802 Working Groups will be participating: 802.1, 802.3, 802.11, 802.15, 802.16, 802.18, 802.19, 802.21, 802.22, 802.24 and OmniRAN EC Study Group. ATTENDEE REGISTRATION (http://802world.org/plenary) DEADLINES (6 PM Pacific Time) • EARLY: MAY 24, 2013 • STANDARD: JUNE 28, 2013 • LATE: AFTER JUNE 28, 2013 FEES • EARLY: $US 500 • STANDARD: $US 600 • LATE: $US 800 PLEASE NOTE: Registration Fee does not include food and beverage service. STUDENT & UNIVERSITY OUTREACH REGISTRATION (http://802world.org/plenary) DEADLINES (Geneva Time)
FEES
Student:
University Outreach (Tuesday Only):
SPECIAL REGISTRATION INSTRUCTIONS
3. If you are a citizen of a country that requires a visa to travel to Switzerland, you may need to provide ITU with information to generate a visa request letter. The entire visa request process is described below.. IEEE 802 CANCELLATION & REFUND POLICY In order to obtain a refund of all or part of the Registration Fee paid you must request cancellation of your registration before the final cancellation deadline by submitting an online request at http://802world.org/plenary or by an email request: 802info@facetoface-events.com
ITU SECURITY NAME BADGE REQUIREMENTS
VISA LETTERS & REQUIREMENTS IEEE will not issue VISA Letters for the July 2013 IEEE 802 Plenary Session. Please review the enclosed ITU information for more details. The visa must be requested at least four (4) weeks before the date of beginning of the meeting and obtained from the office (embassy or consulate) representing Switzerland in your country or, if there is no such office in your country, from the one that is closest to the country of departure. If problems are encountered, the Union can, at the official request of the administration or entity you represent, approach the competent Swiss authorities in order to facilitate delivery of the visa but only within the period mentioned of four weeks. For any such request, a covering letter (with letterhead, address and the sender’s title and legible signature) stamped and signed by the person responsible for the delegate’s entity must be sent to TSB by fax (+41 22 730 5853) or e-mail (tsbreg@itu.int) bearing the words “visa request”. A model of such a letter can be at: http://www.itu.int/en/ITU-T/info/Pages/visas.aspx It must specify the following information of the applicant(s) for whom the visa(s) is (are) required: full name and functions; place and date of birth; passport number: place and date of issue, and expiry date; the title and dates of the meeting in question and must be accompanied by a very clear and legible copy of the passport and a copy of the notification of confirmation of registration approved for the ITU-T meeting in question. Please contact the IEEE 802 Meeting Planners should you require additional information or assistance with registration services for the July 2013 IEEE 802 Plenary Session. IEEE 802 PLENARY SESSION HOTEL GROUP RATES IEEE 802 has made a special arrangement with Manotel Group’s 6 business class hotels in downtown Geneva to provide rooms with special rates for IEEE 802 Plenary Session attendees. ALL IEEE 802 GUEST ROOMS ARE SUBJECT TO AVAILABILITY
From 10 days before the arrival date, the first night’s room will be charged. NO SHOWS Unless the hotel has been notified of a delayed guest arrival and rescheduled the reservation, a room guaranteed will be held until 8am of the next morning at which time the reservation will be cancelled and one night’s room will be charged. BOOKING WEBSITE: ITU HOTEL RESERVATIONS ITU maintains a list of hotels and residences of varied categories in or near Geneva that offer special rates to delegates attending conferences or meetings at the ITU. The list requires use of a standard booking form. A PDF copy of the full hotel list is available at: http://www.itu.int/travel/hotels.pdf. Follow the procedure below to make a reservation for a hotel room with the ITU special terms:
TRAVEL INFORMATION Please note the following basic information below. A more complete document outlining some practical information is available on the Plenary Session at: http://802world.org/plenary.
IEEE 802 EMAIL LIST SERVE We only provide e-mailed session announcements. To join this list and stay informed about upcoming plenary sessions, send email to listserv@listserv.ieee.org with no subject and with the following 2 lines appearing first in the body of the message: subscribe stds-802-all end MEETING PLANNER CONTACT INFORMATION Face to Face Events Inc., 2699 Iversen Court, Santa Clara, CA 95051 USA Phone: +1 (408) 241-8906 Fax: +1 (408) 241-8918 ----------
This email is sent from the 802 Executive Committee email reflector. This list is maintained by Listserv.
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