Re: [802SEC] Motion to Suspend the Rules to enable 802 EC telecon meeting Tuesday 30 April noon-12:30pm ET

[Pat Thaler <pthaler@BROADCOM.COM>]

Paul,

 

Unfortunately, I don’t think that a motion to suspend is allowed for a rule in our P&P:

From Robert’s Rules of Order 25 Suspend the rules on when the motion to Suspend the Rules can be used:

Can be applied to any rule of the assembly except bylaws* (or rules contained in a constitution or corporate [page 253] charter).

 

When the subject has come up before, our P&P were considered to be equivalent to bylaws. A motion to suspend would be applicable to a rule that is in our OM (probably with a 2/3 vote required to approve).

 

Regards,

Pat

 

From: ***** IEEE 802 Executive Committee List ***** [mailto:STDS-802-SEC@ieee.org] On Behalf Of Paul Nikolich
Sent: Monday, April 22, 2013 2:22 PM
To: STDS-802-SEC@LISTSERV.IEEE.ORG
Subject: [802SEC] Motion to Suspend the Rules to enable 802 EC telecon meeting Tuesday 30 April noon-12:30pm ET

 

Dear EC members,

 

I will need a mover and seconder to make a Motion to Suspend the Sponsor meeting 30 day advance notice and 14 day agenda distribution requirements defined in section 6 Meetings of the IEEE 802 P&P (see below) in order to proceed with the teleconference.  Are there any takers?

 

If a Motion to Suspend is made, we'll conduct an EC email ballot with early close provision.  If the motion passes in time, we will hold the teleconference meeting.  If not, we will delay action until at least 30 days from now.

 

Regards,

 

--Paul

 

------ Original Message ------

From: "Geoff Thompson" <thompson@ieee.org>

To: STDS-802-SEC@listserv.ieee.org

Sent: 4/22/2013 3:02:31 PM

Subject: Re: [802SEC] Notice of 802 EC telecon meeting Tuesday 30 April noon-12:30pm ET

Paul-
Please refer to our procedures:
====================================
6.0 Meetings 
Sponsor meetings may be conducted either exclusively in-person or in-person with one or more participants contributing via electronic means, or exclusively via electronic means. Sponsor meetings shall be held, as decided by the Sponsor Chair, or by petition of 5 or more voting
members, to conduct business such as making assignments, receiving reports of work, progressing draft standards, resolving differences among subgroups, and considering views and objections from any source. A meeting notice shall be distributed to all members at least 30 days in advance of the meeting. A meeting agenda shall be distributed to all members at least 14 days in advance of the meeting. Meetings of subgroups may be held as decided upon by the members or Chair of the subgroup.  Notification of the potential for action shall be included on any distributed agendas for meetings.
 
Note that all IEEE Standards development meetings are open to anyone who has a material interest and wishes to attend, however some meetings may occur in Executive Session (see Clause 6.3).
====================================
Your request for a meeting does not meet the notice requirement (N.B. "shall" not "should").

Respectfully,
    Geoff


On 4/22/13 11:05 AM, Paul Nikolich wrote:

Dear EC members,

 

I want to convene an 802 Executive Committee telecon meeting Tuesday 30 April from noon-12:30 in executive session.  The agenda is one item: decide on the Meeting Manager Services Agreement.  

 

We will hold the telecon meeting in executive session (instead of having a private EC email ballot) because of the concerns I've heard from some EC members regarding the best way to make a formal, yet non-public, EC decision because of the confidential nature of the Services Agreement. 

 

All 802 EC members are invited to participate.  Within the next day, I will send a private email to each 802 EC member with the teleconference details.  Jon do the same with the latest revision of the Meeting Manager Service Agreement.

 

Since we've spent a fair amount of time on this topic I expect we will reach a decision at the teleconference quickly.  I've budgeted 30 minutes, but expect that the meeting will be shorter. 

 

I realize this is short notice, thank you for your flexibility on the timing of this meeting.

 

Regards,

 

--Paul

 

p.s. Please let me know (by reply email) that you are able to participate in the meeting (or not) within the next day.  If we are unable to reach quorum I will reschedule.

 

 

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