Paul,
I think you have missed the mark
on this guideline.
The point of holding an Executive
Session is spelled out in the superior documents.
The concept of having the Executive
Session be a virtual meeting via e-mail is what I believe you are
trying to document here, but then the same rationale for holding and
the amount of "public" material should be the same.
It has been my experience that when
a group holds an Executive Session, that they group deliberates and
votes in private, and then decides what is to be reported out to the
public.
I can see that to help ensure
openness that there is a specific topic that is being discussed amongst
the EC in private can and may be ought to be recorded on the reflector,
but the specific results of any voting, any intermediate motions, or
dialog should remain private.
At the end of the Executive Session
or Private Letter ballot, there should be a resolution that is provided
to spell out the decision.
It may be that nothing was decided,
or that something specific was decided, but it may or may not be the
specific final motion.
I think that we do not need to
dictate all behavior, and professionalism should be allowed to be the
guiding thought we should be using.
I think that the E-mail that David
Ringle sent you summed it up well...
FWIW,
Jon
-----
Original Message -----
Sent:
Friday, April 05, 2013 9:41 AM
Subject:
[802SEC] a new Chair's Guideline: 802 EC private letter ballot process
Dear EC members,
As a result of the recent deliberations that the 802 EC has
been engaged in it is my opinion the IEEE P&P is vague and/or
silent regarding a 'private letter ballot' process.
Yet it is important for us to have such a process in order to
make the occasional confidential decision outside our normal
face-to-face meeting opportunities. Therefore, I have defined
the mechanics for the 802 EC to use in a private letter ballot
process.
The intent is to have this shall serve as a '802 Chair's
Guideline' until our 2nd vice chair leads a more formal incorporation
of a 'private letter ballot process' into the 802 set of rules.
---Chair's Guideline: 802 EC private letter ballot process---
1) The motion and duration of an 802 EC private letter ballot
shall be made public by the 802 EC chair announcing it to the 802 EC
reflector not later than the start of the ballot.
2) The discussion and voting shall occur via a private email
distribution list in which the participants are limited to EC members
and others as determined by the 802 EC Chair as appropriate.
3) The 802 EC Chair may conduct of the private email ballot or
delegate it to an 802 EC member. The 802 EC member conducting the
ballot is responsible for confirming all parties defined in (2)
have visibility to the private email discussion and voting.
4) At the conclusion of the ballot, the vote results shall be
tabulated and made public via the 802 EC reflector by the person
conducting the ballot.
---End-of-Guideline---
I believe the above complies with the IEEE 802 EC's openness
and transparency requirements for conducting business related to
confidential matters. If I missed something--please feel free to
suggest improvements.
Regards,
--Paul
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This email is sent from the 802 Executive Committee email reflector.
This list is maintained by Listserv.
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This email is sent from the 802 Executive Committee email reflector. This list is maintained by Listserv.