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[802SEC] trial-run interim EC telecon meetings--1-3pm ET 11JUN2010--cancelled

Dear EC Members,
I was not able to a secure web/telephone service from the IEEE to accomodate a trial-run interim EC telecon meeting for Friday 1-3pm 11JUN2010 (I figured we'd need roughly 30 ports to accomodate EC members, SA staff and observers), hence I'm cancelling the meeting.
Jon Rosdahl and Buzz--please plan on leading a discussion on this topic and developing an implementation plan during the July plenary session--we should reserve one hour during the week to discuss the best way to implement the concept with the EC members.
I would like us to have the 1st 'official' interim EC web/telecon meeting in early OCT, with subsequent ones in early FEB and early JUN. 

Regards,

--Paul
----- Original Message ----- From: "Pat Thaler" <pthaler@BROADCOM.COM> 
To: <STDS-802-SEC@LISTSERV.IEEE.ORG>
Sent: Wednesday, April 28, 2010 5:39 PM
Subject: Re: [802SEC] trial-run interim EC telecon meetings--1-3pm ET 11JUN2010? 



Jon,
We may need to decide what to do about the Oct date when we have the Jun meeting and figure out how we are going to use the interim meetings.
If the goal is to add time for the non-draft progression topics that are difficult to fit in to our plenary meetings, then moving it out to Oct 8 would be a good solution.
If the goal is to use the meeting for draft progression discussion followed by an email ballot, Oct 8 is too close to the plenary meeting for approval to sponsor ballot if one wants to close the ballot before the November plenary. It is 30 days to the start of the plenary and one would need a few days for the EC ballot plus 1 to 3 days for the balloting center to open the ballot. (We initiated the 802.1Qbb and 802.3bd ballots on a Monday but the balloting center didn't open the ballot until Friday so that was 4 days.)
June 11 doesn't quite work for sponsor ballot timing either. The plenary starts July 12. We meet Jun 11, do an email EC ballot, say we all respond over the weekend so the ballot closes on Sunday and one initiates the ballot then. The earliest the balloting center would kick off the ballot would probably be Tuesday Jun 15 and I think that would only happen if one worked with them ahead of time to arrange fast handling. The ballot close would be Thursday night of the plenary meeting.
I have a project, IEEE 802.1Qaz, that we hope will be ready for sponsor ballot after the 802.1 interim. If it is, I'll need to do an EC email ballot before the Jun 11 meeting in order to close sponsor ballot before the plenary. 

Regards,
Pat

-----Original Message-----
From: ***** IEEE 802 Executive Committee List ***** [mailto:STDS-802-SEC@ieee.org] On Behalf Of Jon Rosdahl 
Sent: Wednesday, April 28, 2010 11:56 AM
To: STDS-802-SEC@LISTSERV.IEEE.ORG
Subject: Re: [802SEC] trial-run interim EC telecon meetings--1-3pm ET 11JUN2010? 

Hi Paul,
  I should be ok with Jun/Oct and Feb....
However, if we move the Oct one out a week to Oct 8th, that may accommodate 
those that have voiced an issue.
Jon
----- Original Message ----- From: "Paul Nikolich" <paul.nikolich@ATT.NET> 
To: <STDS-802-SEC@LISTSERV.IEEE.ORG>
Sent: Monday, April 26, 2010 6:02 PM
Subject: [802SEC] trial-run interim EC telecon meetings--1-3pm ET 11JUN2010? 



Geoff, All,
I thing the best thing for us to do is to have a 'trial' EC teleconference 1-3pm ET 11June as a means of shaking down the process. We can report the 
results of the trial-run to the members in July, refine the process, and
(perhaps) have the 1st 'official' interim EC teleconference the 1st week
of October.

I'm pretty sure I can get web/teleconference services from the IEEE that
will provide adequate ports.  I think 30 days advance notice of this
'trial-run' interim EC meeting should be sufficient.

Tentative agenda--I will take requests for additional agenda items--but I
think it would be useful to cover the following:

0) Engage in debate regarding an effective way to implement a regular
"interm EC teleconference" in OCT, FEB and JUN. -- 30 minutes
1) 802 WG/TAG updates--any items coming out of the WG/TAG interim sessions the EC should be aware of? now is the time to bring them up -- 30 minutes 
2) 802 Overview and Architecture revision project status update -- 15
minutes
3) IEEE SA items--the SASB meetings start 15JUN--status update on the
Amazon single-copy sales channel project --5 minutes
4) IEEE SA BoG update -- report from May BoG meeting--10 minutes
5) spare time for other topics -- 30 minutes

The toughest thing to do will be to find a time when all EC members are
available.  I've suggested the time/date of 1-3pm ET 11JUN2010--all EC
members please keep that timeslot open and confirm you are available.
While your are at it--please reserve time for 1-3pm ET 01OCT2010 and 1-3pm 
ET 04FEB2011...

Regards,

--Paul
----- Original Message ----- From: "Geoff Thompson" <thompson@ieee.org> 
To: <STDS-802-SEC@LISTSERV.IEEE.ORG>
Sent: Monday, April 26, 2010 3:53 PM
Subject: Re: [802SEC] straw poll summary of on the question of interim EC
telecon meetings



Paul-
In my view, this proposal helps substantially except that we need to be
careful on the open meeting aspect.
That means that the conference calls would require:
    - sufficient advance notice of the conference call
    - sufficient distribution of the advance notice
    - sufficient conference ports available for observers
And, since this would be a significant change in process (even if not in
rules) then I don't think we should do it until after the next Plenary so 
that we can adjust the expectations of our constituency at that time.

Geoff

On 4/26/10 11:10 AM, Paul Nikolich wrote:

Steve,

That is a very interesting suggestion--it gives us time to hash things
out in real time and then make a quick decision in non-real,
rule-compliant time...hmmm.

--Paul


----- Original Message ----- From: "Shellhammer, Steve"
<sshellha@QUALCOMM.COM>
To: <STDS-802-SEC@LISTSERV.IEEE.ORG>
Sent: Monday, April 26, 2010 2:01 PM
Subject: Re: [802SEC] straw poll summary of on the question of interim
EC telecon meetings



Paul,

One way to deal with this is to hold a non-voting meeting where we
discuss motions and then to have a post-meeting electronic ballot, on
each motion. So the discussion could take place during the call.  We
could even have a straw poll and it there is controversy discuss what
the controversy is.

The main issue is the overhead of having the electronic ballot.  Maybe
a simple spreadsheet could be used to combine all the motions onto a
single spreadsheet and people could just enter their votes. It is more overhead but it would be helpful to the WGs on motions to go to Sponsor ballot and RevCom. We might end up with less conditional motions to go to Sponsor ballot and RevCom since WGs would not have to wait 4 months. 

I believe this works with the current rules.

Comments?

Steve


-----Original Message-----
From: ***** IEEE 802 Executive Committee List *****
[mailto:STDS-802-SEC@ieee.org] On Behalf Of Pat Thaler
Sent: Monday, April 26, 2010 9:34 AM
To: STDS-802-SEC@LISTSERV.IEEE.ORG
Subject: Re: [802SEC] straw poll summary of on the question of interim
EC telecon meetings

Paul,

I don't think 2 quite covers the response I gave. My points were
-- we already have continuous processing available via email votes
except for submittal of PARs to NesCom.
PARs to NesCom should continue to be an action taken only at plenaries
(except perhaps for corrigenda)
email is best for continuous processing of approval to go to sponsor
ballot or RevCom
-- therefore, I don't support having an interim EC meeting for these,
but I could see one to deal with the topics and coordination that get
short shrift during a busy plenary

Regards,
Pat

-----Original Message-----
From: ***** IEEE 802 Executive Committee List *****
[mailto:STDS-802-SEC@ieee.org] On Behalf Of Paul Nikolich
Sent: Friday, April 23, 2010 1:04 PM
To: STDS-802-SEC@LISTSERV.IEEE.ORG
Subject: [802SEC] straw poll summary of on the question of interim EC
telecon meetings

All,

So far the responses generally fall into two categories:

1) good idea, need to work out details, go for it
(Apurva, Buzz, Steve,  Bruce, Jon, JohnH, Subir, Mike)

2) not a bad idea, have concerns, proceed with caution
(Pat, Mat, Tony, James, Geoff, JohnL, David)

Any further opinions?  A few people (BobH, Roger, Mark) have yet to
weigh
in.

Regards,

--Paul




----- Original Message ----- From: "Paul Nikolich"
<paul.nikolich@ATT.NET>
To: <STDS-802-SEC@LISTSERV.IEEE.ORG>
Sent: Friday, April 16, 2010 10:19 AM
Subject: [802SEC] straw poll on interim EC telecon meetings


Dear EC members,

I'd like to get your feedback on holding an EC meeting via
teleconference
between plenary sessions (for example in the 1st week of June, October 
and
February).  My though is we'd hold a 2 hour telecon to make decisions
on
time-critical items such as PAR approvals, Sponsor Ballot initiation
approvals, RevCom submissions, etc.
I'd make sure we'd have an agenda posted 30 days in advance an all the 
materials necessary to make such decisions available for review at
least
one week before the telecon.

Thoughts?  Please provide your feedback by 23APR.  I'll summarize the
feedback and if the response is positive, I'd like us to consider
holding
the first such meeting 1pm-3pm ET Friday 04JUN2010.

Regards,

--Paul




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