Re: [802SEC] [Fwd: Re: [802SEC] +++ 10-day EC Email Ballot +++ Exec Secretary March T&L Funding]
Geoff,
I think that in this case the expenditure limit protects us and it is a domestic meeting. I don't know what the IEEE policy for international travel is, but it sounds like we would have to reexamine its applicablility for us if this issue ever came up for an international trip.
Regards,
Pat
-----Original Message-----
From: ***** IEEE 802 Executive Committee List ***** [mailto:STDS-802-SEC@ieee.org] On Behalf Of Geoff Thompson
Sent: Wednesday, January 27, 2010 10:30 PM
To: STDS-802-SEC@LISTSERV.IEEE.ORG
Subject: Re: [802SEC] [Fwd: Re: [802SEC] +++ 10-day EC Email Ballot +++ Exec Secretary March T&L Funding]
John-
I do not feel comfortable with your suggestion to use IEEE staff travel
policy. While we are unlikely to have problems domestically, I have
observed several occasions when I was out of the country and staff
travel expenditures were running (I would estimate) 3 times what the
volunteers were typically spending. For example, IEEE puts its staff
into business class for air travel far more readily than such privileges
are made to many of our volunteers. I'm not particularly worried about
Buzz on this issue, especially for the Orlando meeting. I am very
concerned about setting a precedent (explicitly or otherwise) to tie us
to a travel policy that is more generous than the ones governing those
who are funding this ordinary expense.
I think we are on thin ice on this issure anyway. If this vote were put
to 802 at large, it would be a tough sell for any funding of this sort.
To put in place a funding policy more liberal than what is common in
industry at the moment is a bad idea.
Geoff
On 1/27/10 2:24 PM, James Gilb wrote:
> All
>
> Forwarded on behalf of John Hawkins.
>
> James Gilb
>
> -------- Original Message --------
> Subject: Re: [802SEC] +++ 10-day EC Email Ballot +++ Exec Secretary
> March T&L Funding
> Date: Wed, 27 Jan 2010 15:55:58 -0500
> From: Hawkins, John<jhawkins@ciena.com>
> To:<gilb@ieee.org>,<p.nikolich@ieee.org>
>
> Thanks James,
>
> I understand and respect your rationale. Is there anything that I could
> do in terms of the language to accommodate you? I don't see it but
> perhaps you want to suggest some language.
>
> In answer to your first point: I would handle it the same way I handled
> Arnie, and that was to use the IEEE staff travel policy as a guideline.
>
> But I don't know how to solve your second and third points in the short
> term.
>
> (I'm on the road so can you please send this to the reflector on my behalf?)
>
> John
>
> ----- Original Message -----
> From: ***** IEEE 802 Executive Committee List *****<STDS-802-SEC@ieee.org>
> To: STDS-802-SEC@LISTSERV.IEEE.ORG<STDS-802-SEC@LISTSERV.IEEE.ORG>
> Sent: Wed Jan 27 14:53:03 2010
> Subject: Re: [802SEC] +++ 10-day EC Email Ballot +++ Exec Secretary
> March T&L Funding
>
> Dear John
>
> I vote Disapprove for the following reasons:
>
> 1) We do not have a procedure for approving "reasonable and customary
> expenses" or a policy that determines what is "reasonable and
> customary". Who will review and approve the expenses? Are there any
> limits to the type of expenses that are covered (e.g., laundry, fitness
> room fees, airfare, taxi, rental car, hotel, meals, etc.). Is there are
> per diem limit for meals? Before we embark on this path, we need to
> have policies in place to handle this.
>
> 2) The 802 EC has not developed a policy on which members should have
> expenses reimbursed. Is there a reason that one member has their
> expenses partially covered and others do not?
>
> 3) All EC members have current endorsement letters promising to cover
> all expenses through the March 2010 meeting. One purpose of the letter
> is so that the Sponsor knows that it will not be required to cover any
> of those expenses. If we want to create a new policy going forward,
> then we should discuss that in the March meeting.
>
> James Gilb
> 802 Recording Secretary
>
> John Hawkins wrote:
>
>> Folks,
>>
>> Paul has authorized the following motion for your consideration. Based
>> on our previous discussion on the topic, this is what I think can get
>> us an answer to this question to cover the next meeting. Much more
>> discussion will follow in Orlando on the longer term solution. For
>> now, please vote your preference one way or the other.
>>
>> Motion:
>> Without precedent, the EC approves the use of IEEE 802 resources for
>> reimbursement of reasonable and customary expenses for Buzz Rigsbee,
>> such that he may continue to execute his duties as the IEEE 802
>> Executive Secretary, for the March 2010 plenary. Such reimbursement
>> will be not to exceed $1,000
>>
>> Moved: John Hawkins
>> Seconded: Steve Shellhammer
>>
>> Start of ballot: Tuesday 27th January, 2010
>> Close of ballot: Saturday 6th February, 2010, 11:59PM EDT
>>
>> Early close: As required in subclause 3.1.2.2 'Electronic Balloting of
>> the IEEE project 802 LAN/MAN Standards Committee (LMSC) Operations
>> Manual, this is notice that this ballot may close early once
>> sufficient responses are received to clearly decide a matter.
>>
>> ----------
>> This email is sent from the 802 Executive Committee email reflector. This list is maintained by Listserv.
>>
>>
>
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> This list is maintained by Listserv.
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> ________________________________
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> This email is sent from the 802 Executive Committee email reflector. This list is maintained by Listserv.
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This email is sent from the 802 Executive Committee email reflector. This list is maintained by Listserv.
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This email is sent from the 802 Executive Committee email reflector. This list is maintained by Listserv.