Re: [802SEC] +++ 10-day EC Email Ballot +++ Exec Secretary March T&L Funding
James,
I tend to be in favor of this motion so as to move this situation forward to a conclusion. I think a cap of $1000 protects IEEE 802 from undue risk. However the main point I want to make is that we have paid for people expenses in the past, so there must be a model in place for us to do this (since we already have). I don't accept that we need to have a written process in place to approve these expenses. I would suggest we use our prior experience to determine what reasonable and customary should mean.
Mat
Matthew Sherman, Ph.D.
Engineering Fellow
BAE Systems - Electronics, Intelligence, & Support (EI&S)
Office: +1 973.633.6344
Cell: +1 973.229.9520
email: matthew.sherman@baesystems.com
-----Original Message-----
From: ***** IEEE 802 Executive Committee List ***** [mailto:STDS-802-SEC@ieee.org] On Behalf Of James Gilb
Sent: Wednesday, January 27, 2010 2:53 PM
To: STDS-802-SEC@LISTSERV.IEEE.ORG
Subject: Re: [802SEC] +++ 10-day EC Email Ballot +++ Exec Secretary March T&L Funding
Dear John
I vote Disapprove for the following reasons:
1) We do not have a procedure for approving "reasonable and customary
expenses" or a policy that determines what is "reasonable and
customary". Who will review and approve the expenses? Are there any
limits to the type of expenses that are covered (e.g., laundry, fitness
room fees, airfare, taxi, rental car, hotel, meals, etc.). Is there are
per diem limit for meals? Before we embark on this path, we need to
have policies in place to handle this.
2) The 802 EC has not developed a policy on which members should have
expenses reimbursed. Is there a reason that one member has their
expenses partially covered and others do not?
3) All EC members have current endorsement letters promising to cover
all expenses through the March 2010 meeting. One purpose of the letter
is so that the Sponsor knows that it will not be required to cover any
of those expenses. If we want to create a new policy going forward,
then we should discuss that in the March meeting.
James Gilb
802 Recording Secretary
John Hawkins wrote:
> Folks,
>
> Paul has authorized the following motion for your consideration. Based
> on our previous discussion on the topic, this is what I think can get
> us an answer to this question to cover the next meeting. Much more
> discussion will follow in Orlando on the longer term solution. For
> now, please vote your preference one way or the other.
>
> Motion:
> Without precedent, the EC approves the use of IEEE 802 resources for
> reimbursement of reasonable and customary expenses for Buzz Rigsbee,
> such that he may continue to execute his duties as the IEEE 802
> Executive Secretary, for the March 2010 plenary. Such reimbursement
> will be not to exceed $1,000
>
> Moved: John Hawkins
> Seconded: Steve Shellhammer
>
> Start of ballot: Tuesday 27th January, 2010
> Close of ballot: Saturday 6th February, 2010, 11:59PM EDT
>
> Early close: As required in subclause 3.1.2.2 'Electronic Balloting of
> the IEEE project 802 LAN/MAN Standards Committee (LMSC) Operations
> Manual, this is notice that this ballot may close early once
> sufficient responses are received to clearly decide a matter.
>
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This email is sent from the 802 Executive Committee email reflector. This list is maintained by Listserv.