[802SEC] Minutes for LMSC P&P (Governance) Review held 11/15/09 6-9 PM
If errors or omissions are found, please notify Matthew Sherman (matthew.sherman@baesystems.com)
LMSC Governance Review Meeting:
Date: Sunday, 11/15/2009 Time: 6 PM - 10 PM
Attendees:
Pat Thaler
David Law
Bob Grow
John Lemon
Geoff Thompson
Paul Nikolich
Mat Sherman
Roger Mares
Jon Rosdahl
Phil Barber
Gerald Chouinard
Ivan Reede
Minutes:
The primary topic for discussion was the on going revisions to create an LMSC WG P&P.
Pat Thaler brought forward her comments on the Draft WG P&P
Comments here are against the Draft LMSC WG P&P
page 5 line 15
It was suggested that this text is not needed.
Editorial instruction: Delete paragraph starting at Clause 1 page 5 line 15
There was consensus for this change so it will be implemented in the draft.
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Page 6 line 44
It was suggested that the current wording is confusing.
Editorial instruction: Replace first occurrence of document with 'standard'
There was consensus for this change so it will be implemented in the draft.
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page 7 line 32
It was suggested that the current wording is confusing.
Editorial instruction: Replace exiting terminology with
"All WG Chairs and vice chairs shall be a member of the IEEE-SA and a member or affiliate
of either the IEEE or the IEEE Computer Society."
There was general consensus on this change so it will be implemented in the draft, but
one person in the room did object to this change...
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page 7, line 36
What if the first organizational session is an interim session - then what?
Editorial instruction: Replace the first sentence with
"At the first plenary session, the WG shall elect its chair and vice chair(s) in
accordance with the procedures of the Sponsor."
There was consensus for this change so it will be implemented in the draft.
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page 8 line 25:
It was believe that clarification was needed in this area.
Editorial instruction: Replace existing text with
"If the confirmation fails, any existing appointments will stand, and the WG will hold
another election at the next plenary session."
There was consensus for this change so it will be implemented in the draft.
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page 8 line 38
It was noted that this repeats a set of text later in the section.
Editorial instruction: Delete page 8 line 4-8 so it doesn't repeat.
There was consensus for this change so it will be implemented in the draft.
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page 11 line 30
There was general concern about the clarity of this text and how it can be
misinterpreted. There was a lot of debate and interactions on an acceptable text. In the
end we arrived at this.
Editorial instruction: Replace existing text with
"All persons that achieve participation credit for the initial session of the WG become
members of the WG. Thereafter, membership in a WG is established by achieving
participation credit at the sessions of the WG for two out of the last four plenary
sessions; one duly constituted interim WG or Task Group session may be substituted for
the one of the two plenary sessions required to establish membership. A declaration of
intent to the Chair of the WG may also be required in a WG to gain membership.
Participation credit at a meeting is granted for at least 75% presence at that meeting.
Participation credit at a session is defined as participating in meetings during at least
75% of the meetings slots (designated as required for participation credit at that
session. Membership starts at the third plenary session attended by the participant."
There was consensus for this change so it will be implemented in the draft.
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That completed Pat Thaler's comments on the Draft LMSC WG P&P.
The floor was then opened for other topic.
Mat Sherman raised the issue of a comment in the Draft LMSC OM from Nancy Bravin
Comment at Page 9 line 23
Discussed changing 2/3 approval requirement (rather than 75%) for disciplinary votes.
To the best of anyone's knowledge there is currently no 75% votes at the EC level.
Almost all EC votes are 50%.
There was consensus that a 2/3 vote is sufficient.
Editorial instruction: Remove comment
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Roger Marks raised the issue of what happened to special voting rules that had existed
in a 2007 version of the LMSC P&P.
The original rule had read:
"The following actions have exceptional voting requirements:
<bullet> Approval of PARs and DRAFTS for forwarding to IEEE SA shall require
approval by a majority of EC Members present with voting rights."
There was considerable discussion on this topic. The general consensus was to add the
text to the Draft LMSC OM. However one EC member (Mat Sherman) said they would vote
against the document if this change was added.
The consensus was that rather than risk the entire document failing on this issue, Mat
would bring forward the document on Friday for approval without this text. He would take
a straw poll Friday to see if the there was support for the document with this text at the
end of sub clause 3.1.2.1 of the LMSC OM. If so, the motion would be amended prior to the
vote to add text prior to the vote.
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There were no further topics for discussion.
The meeting adjourned at 9 PM.
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Post note: Mat intends that all draft documents will be updated and posted to the EC
Document server on 11/16/2009 as:
ec-09-0005-00-00EC Draft revision of LMSC PandP
ec-09-0006-00-00EC Draft revision of LMSC OM
ec-09-0007-00-00EC Draft LMSC WG PandP
________________________________________
Matthew Sherman
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