Re: [802SEC] Plenary organization
All,
I am NOT in favor of the following,
1. Moving Monday EC meeting to Sunday
2. Moving Friday meeting to Thursday night
However, I agree with some other ideas,
1. Eliminate the 802 plenary and shorten the Monday EC meeting. Get everything done by 10 AM so the WG's can start by 10:30 AM.
2. Eliminate the social.
3. Go from one night for Tutorials. Alternatively, make a deadline of 35 days before the meeting to commit to tutorials. That way if we only have one night worth of tutorials we can give Tuesday to the WGs. They would know 35 days in advance and could plan accordingly. They could get their agendas out 30 days in advance.
Regards,
Steve
-----Original Message-----
From: ***** IEEE 802 Executive Committee List ***** [mailto:STDS-802-SEC@ieee.org] On Behalf Of J Lemon
Sent: Thursday, October 16, 2008 4:10 PM
To: STDS-802-SEC@LISTSERV.IEEE.ORG
Subject: Re: [802SEC] Plenary organization
Tony,
As I mentioned when I brought up the general topic some months back:
* I believe that Monday mornings are not being used very
effectively. I think we could probably shorten the EC opening
meeting, and we could definitely drop the 802 plenary meeting
altogether.
* We already have too little time on Fridays. Decreasing our time,
and moving it into the sleeping time of some members would make
the problem worse than it already is. I would rather have the EC
meetings start Monday morning, and hopefully end early afternoon.
* I see the cost/benefit ratio of the Wednesday socials to be
heavily skewed towards the costs exceeding the benefits. I would
be quite happy to see this disappear.
* I tend to lose two weekends for most 802 plenaries. If it were
possibly to lose only one weekend, I would be much happier. So, I
would be fine with moving the Monday EC meeting to Sundays,
leaving all of Monday for WG meetings, and running the Friday EC
meeting from 08:00 or 09:00 until around 15:00.
jl
On 10/16/2008 1:47 AM, Tony Jeffree wrote:
> Colleauges -
>
> Given the not inconsiderable workload that some working groups are attempting to tackle, I
> feel it is worth re-visiting once again the question of how we organize our Plenaries to
> maximize the time available for useful technical work (which I believe, when all is said
> and done, is why we have these meetings in the first place). At present, with the existing
> meeting format, I get 2 ½ clear days of Task Group meetings; that is rather less than we
> need for effective progress. I am reluctant to move the closing 802.1 plenary to Friday
> morning (as some WGs have done) with the present format, because firstly I doubt we would
> get the right level of attendance to conduct effective business, given that there would
> not be technical meetings that day, and secondly it would leave me with no time for
> preparation for the closing EC meeting.
>
> So how can this be fixed?
>
> Firstly, Monday mornings at Plenary sessions are largely a no-op in my view. I don't think
> that the format of the Monday morning plenary meeting is useful to the majority of
> attendees, and if it didn't happen, I don't believe there are many attendees that would
> miss it at all. If it wasn't there, we could start our WG opening plenaries before lunch
> and in my case, we could be off and running with Task Group meetings by early-mid
> afternoon.
>
> Secondly, we could make the radical move to take the opening EC meeting out of the
> "working week" altogether, by holding it on the Sunday evening. We already have a Sunday
> PM rules meeting; maybe putting the two together on the Sunday evening would help us to
> crispen up both activities. Again, this would help free up Monday time for WG activity.
>
> Thirdly, although for some EC members, holding the closing EC on Friday afternoon helps
> with their travel plans, for others of us it creates a double whammy:
>
> 1) We have to stay over until Saturday anyway, because even a 6PM close is too late
> to get away on the Friday evening; and
> 2) The fact that the closing meeting is in the afternoon makes it difficult to make
> sensible use of Friday morning (see opening para - we need some time to prepare stuff for
> the EC meeting following our closing WG Plenaries, and holding a short Plenary on Friday
> morning is a guarantee of low attendance).
>
> So I would advocate moving the EC meeting to the 7pm-midnight slot on Friday evening,
> freeing up most of Friday for WG business - finishing the WG closing plenary at (say) 3pm
> would still allow us to get straight for the EC meeting, but would also give us an extra
> morning or part-morning for task group work.
>
> Any thoughts?
>
> Regards,
> Tony
>
>
>
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