Re: [802SEC] Responses on venue for March 2009 - Please VOTE Now !!!
All:
I am somewhatreluctant to take a piece of this debate, but some of the things being said are just incorrect. When someone books at a hotel other than the meeting hotel it has an imact on all of the attendees. The negotiation with the hotel is a intracate ballet with the hotel offering more or less incentives and/or percs to the meeting depending upon the booking level achieved. The lower the room block the higher the cost for the attendees paid in lesser food or higher meeting room costs. Encouraging attendees to stay at the meeting hotel is in everyones interest.
Arnie
-------------- Original message from "Pat Thaler" <pthaler@broadcom.com>: --------------
> I don't see charging a higher fee for those who don't book at the hotel
> as punative. It is a matter of everyone paying a share of the meeting
> costs. In cases where some of the meeting cost is rolled into the hotel
> fee, it is reasonable to charge those who choose to stay elsewhere some
> of that cost directly. To my recollection, there have been occasions
> when this was done at interims including some in the US.
>
> The purpose is to give people a choice about where they stay without
> having to feel they are hurting the group by staying elsewhere.
>
> Roger, apparently you didn't notice but there have been serveral recent
> plenaries where one didn't book directly with the hotel. If you click on
> the hotel web reservations on our meeting announcement for Atlanta, it
> brings you to a passkey.com reservations site. Still, I don't know if
> there is a way to link that to our meeting registration system. That
> might be an issue.
>
> Pat
>
> -----Original Message-----
> From: ***** IEEE 802 Executive Committee List *****
> [mailto:STDS-802-SEC@LISTSERV.IEEE.ORG] On Behalf Of Roger B. Marks
> Sent: Thursday, September 27, 2007 9:47 AM
> To: STDS-802-SEC@LISTSERV.IEEE.ORG
> Subject: Re: [802SEC] Responses on venue for March 2009 - Please VOTE
> Now !!!
>
> Buzz,
>
> (1) I don't fully understand your proposed procedure, but it sounds
> like you are assuming that we become the rooming agent for this
> session and collect the hotel room charges. Wouldn't this be a
> significant administrative burden to take on? I was presuming that
> people would book directly with the hotel, per our Plenary custom.
> Also, how many rooms night would you consider sufficient to meet the
> requirement? Would one night in the meeting hotel get someone off the
> hook?
>
> (2) I am very sympathetic to your comment about "apparent
> unfriendliness." But I'd like to go beyond that to consider the
> impact on people who don't need a hotel at all, including the locals
> or people with local relatives. Since, in my view, the best reason to
> move globally is to develop relationships with the locals, punishing
> them seems like a really bad idea.
>
> Roger
>
>
> On Sep 27, 2007, at 01:12 AM, Rigsbee, Everett O wrote:
>
> >
> > Pat & Roger, Actually the administration is fairly simple if you do it
> > through the registration process: whereby you have a choice to
> > register
> > and book a room at the same time or you can chose to register
> > without a
> > room but pay the extra fee. If you later cancel your room reservation
> > the deposit converts to the extra fee. If you also cancel the
> > registration then it all comes back. It would be easy to use and
> > understand.
> >
> > I'm just afraid that the apparent unfriendliness of such a process
> > will
> > discourage folks from wanting to come to IEEE-802 Plenaries in the
> > first
> > place. So if we can find a plan that does not require such tactics so
> > much the better for us all. We want to welcome our attendees
> > graciously, not subject them to a collection of arbitrary
> > penalties. If
> > we all make a sincere effort to strongly encourage them to be "Good
> > IEEE-802 Citizens" by using the facilities which are sponsoring a
> > non-trivial portion of the costs for the session, we may be able to
> > keep
> > the collection of folks who try to beat the system to a minimum, and
> > thereby avoid needing to implement any such punitive tactics, and
> > allow
> > the few who really do have severe financial constraints have a source
> > for some relief if they must.
> >
> >
> > Thanx, Buzz
> > Dr. Everett O. (Buzz) Rigsbee
> > Boeing IT
> > PO Box 3707, M/S: 7M-FM
> > Seattle, WA 98124-2207
> > Ph: (425) 373-8960 Fx: (425) 865-7960
> > Cell: (425) 417-1022
> > everett.o.rigsbee@boeing.com
> >
> >
> > -----Original Message-----
> > From: Pat Thaler [mailto:pthaler@BROADCOM.COM]
> > Sent: Wednesday, September 26, 2007 4:07 PM
> > To: STDS-802-SEC@LISTSERV.IEEE.ORG
> > Subject: Re: [802SEC] Responses on venue for March 2009 - Please VOTE
> > Now !!!
> >
> > An extra fee for those attendees was suggested by Buzz when I
> > raised the
> > concern about room pick-up given the availability of lower priced
> > hotels
> > in Rome. I believe that the recent Seoul meeting of 802.3 had an extra
> > fee for those not staying in the hotel. If Buzz can put forward a plan
> > where it isn't necessary, than I'm fine with that but it is an option
> > I'm willing to accept.
> >
> > Regards,
> > Pat
> >
> > -----Original Message-----
> > From: Roger B. Marks [mailto:r.b.marks@ieee.org]
> > Sent: Wednesday, September 26, 2007 3:43 PM
> > To: Pat Thaler
> > Cc: STDS-802-SEC@LISTSERV.IEEE.ORG
> > Subject: Re: [802SEC] Responses on venue for March 2009 - Please VOTE
> > Now !!!
> >
> > Pat,
> >
> > I think that
> >
> >> extra registration fee of up to $200 for attendees that don't stay
> >> at the meeting hotel
> >
> > would be exceedingly difficult to administer.
> >
> > Roger
> >
> >
> > On Sep 26, 2007, at 03:59 PM, Pat Thaler wrote:
> >
> >> Can Rome be set up with the following parameters?
> >>
> >> Budget can be made to work with
> >> anticipated attendance of 1000
> >> registration fee no more than $100 over our usual plenary
> >> registration fee
> >> (or $150 if buffet lunch is included)
> >> extra registration fee of up to $200 for attendees that don't
> >> stay at the meeting hotel
> >> difference between cost and registration fees decreases for
> >> higher attendance
> >> difference between meeting cost and registration at 1000
> >> attendees is within our ability to subsidize from the IEEE 802
> >> Treasury
> >>
> >> And our attendees staying at the hotel are not subjected to excessive
> >> fees (compared to what we pay at our customary venues) for the usual
> >> hotel services. Specifically:
> >> access to fitness center and hotel indoor pool should be free
> >> in room internet should be no more than 10 Euros
> >>
> >> Note: I expect that 1000 is the minimum attendance we will get.
> >> Buzz's
> >> information memo said 800 to 1000 but looking at the past meeting
> >> history for interims we don't have that much fall off for NA vs non-
> >> NA,
> >> actually attendance looks pretty good at previous non-NA meetings.
> >> "our
> >> ability to subsidize from the IEEE 802 Treasury" means using the
> >> treasury funds we have been building up to help with the expected
> >> extra
> >> cost of non-NA and not reducing our treasury to a point that
> >> endangers
> >> our ability to operate going forward.
> >>
> >> If and only if those parameters can be met, then I vote approve.
> >>
> >> ----------
> >> This email is sent from the 802 Executive Committee email
> >> reflector. This list is maintained by Listserv.
> >
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> > This email is sent from the 802 Executive Committee email reflector.
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> This email is sent from the 802 Executive Committee email reflector.
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> This email is sent from the 802 Executive Committee email reflector. This list
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This email is sent from the 802 Executive Committee email reflector. This list is maintained by Listserv.