Re: [802SEC] 802-Hosted Interim for 802.3 WG in Vancouver for their January Interim
Colleagues-
While I understand that both Buzz and Bob need to move fairly quickly on
this to make Bob's meeting happen, I have some reservations.
Recent interims have highlighted the fact that the oversight mechanisms
that we have built-in over the years for plenaries do not do the job for
interims.
Had I a vote, I would not vote to approve without strict definition of
who is responsible for what.
Who
actually has decision authority for hotel and rate selection?
Who holds
the hotel cancellation liability?
Who holds
the hotel liability for failure to meet room-night commitments?
Who
determines the meeting fee?
Who
approves the meeting fee?
Who
selects the meeting planner?
What
contracts are in place for interim meeting services?
Who
reviewed and approved those contracts?
What fees
are involved?
Who
decides whether or not the meeting fee includes lunches, socials.
These are all problems that we have successfully coped with at the
plenary level. We don't even have a definition of who is responsible for
the decisions for a joint interim meeting. We have gotten ourselves into
what I consider to be significant trouble by ignoring these issues in the
past.
It is not appropriate to approve this motion without assigning and
placing oversight responsibility. It is not OK to just assume that some
flywheel effect will make everything turn out OK.
Geoff
At 01:09 PM 10/5/2004 -0700, Rigsbee, Everett O wrote:
Dear
Colleagues, Our success with doing 802-Hosted interim
sessions has been very good. We have budgeted conservatively,
minimized contract liabilities, and always done just slightly better than
an exact break-even for the 802-Treasury. We would like to continue
this record of success. Thus far to date we have done two
802-Hosted Interims for the Wireless Working Groups (Orlando, Vancouver)
and two for the Wired Working Groups (Vancouver, Vancouver). We
have recently been offered an excellent deal for another January interim
at the Hyatt Regency Vancouver, and the 802.3 WG has expressed interest
using this opportunity since attracting hosts right now is rather
difficult for them, and they have the exact week which they were looking
for. So I am recommending that we quickly authorize another
802-Hosted interim for the January 23-28, 2005 IEEE-802.3 WG Interim
Meeting and get this deal approved before it gets away. The Hyatt
Regency Vancouver has indicated that they would be happy to work with us
on future January interims as well.
We will of course use our same "break-even"
strategy for hosting this session so as to have minimal overall impact on
our 802 Treasury.
I am asking Paul to run a fast email ballot to approve this 802-Hosting
action.
So I will make the motion that the 802 EC approve
802-Hosting for the 802.3 Interim Session in Vancouver, BC. I
believe Bob Grow will second this motion.
Please direct any questions or comments to the reflector and the list
above.
Thanx, Buzz
Dr. Everett O. (Buzz) Rigsbee
Boeing - SSG
PO Box 3707, M/S: 7M-FM
Seattle, WA 98324-2207
(425) 865-2443 Fx: (425) 865-6721
everett.o.rigsbee@boeing.com
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