RE: [802SEC] Should all IEEE 802 drafts coming for sale be a CLEAN file or should they be offered as they come (in the recirculation case, with changes marked)????

["Grow, Bob" <bob.grow@intel.com>]

Angela:

It would be great to have an automatic process, but I am not clear on one issue.  There is no consistent policy on when drafts are made available for public sale.  In the case of 802.3, we make drafts available once we have entered WG ballot.  In this case we do not upload drafts to the ballot center.

During reciruclation ballots, we might only distribute change pages for the ballot.  (For example the upload for the current P802.3af/D4.3 recirculation ballot included change pages only (about a fourth of the complete draft).  

I believe a clean version is the appropriate version for sale.  This is also the only consistent thing we do throughout the entire ballot process.  Because of FrameMaker's limitated diff capabilities, we may change the way we produce the change bar version depending on the change volume.  Because the upload isn't the clean version, and it isn't necessarily complete, an automatic process will include staff picking up the complete clean version of the draft from the WG private pages.  Some questions need to be answered for the process to be both comprehensive and automatic.

1.  How does staff learn of first public availability of a project draft?
2.  How will staff learn of WG ballots or new drafts prior to sponsor ballot?
3.  Do all WGs produce and post clean versions of documents for every recirculation?
4.  Do all WGs announce the URL, username and password for the complete clean draft on each ballot announcement?

I support your efforts to make this process automatic, but I will be concerned if it doesn't also support sale of drafts prior to sponsor ballot.  

I also think it is important that we be able to invoke this automatic process without uploading the complete clean draft.  Our voters are able to work with pointers to the draft, staff should be equally willing to work with the pointer (URL, username and password).  

--Bob Grow

-----Original Message-----
From: a.ortiz@ieee.org [mailto:a.ortiz@ieee.org]
Sent: Monday, April 14, 2003 11:49 AM
To: stds-802-sec@ieee.org
Subject: [802SEC] Should all IEEE 802 drafts coming for sale be a CLEAN
file or should they be offered as they come (in the recirculation case,
with changes marked)????



Hello All:

In our efforts to keep improving the process to make IEEE-802 drafts
available for sale, there are some things that need clarification.
Therefore, I will like to raise the following question:

I understand from Jerry Walker that we do not need to confirm with the WGC
any longer, if the draft will be made available for sale, but instead, this
will be a default process, meaning that every time a new or revised draft
comes,  we will make these drafts available for sale.

With that in mind, I would like to get input from all of you as to which is
the right thing to do in this case.  Hence, please let me know if the
drafts we will make available for sale, are to be **as they come**  (with
the changes marked)  when it comes to recirculations, or if we should make
*only clean drafts* (without changes marked* available for sale.

Please let us know as we are streamlining this process, of making IEEE-802
drafts available for sale in a timely manner, especially since this process
is so important for all of us, especially for our customers.

Please keep in mind that the prompt input from every WGC, regarding drafts
coming for recirculations, is needed and very much appreciated.

Regards,

Angela Ortiz
Program Manager - Technical Program Development
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