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Re: Rules change ballot; new Procedure 3 Coordination with other standards bodies




>  Dear SEC and 802 members,
>
>At the July 2000 plenary the 802 Sponsor Executive Committee (SEC) 
>agreed to initiate a rules change ballot to replace Procedure 3 in 
>our operating rules with the following text:
>
>"Procedure 3 PROCEDURE FOR COORDINATION WITH OTHER STANDARDS BODIES


I vote No.

I approve of Tony's suggestions and will work from there.

Roger

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>"Procedure 3 PROCEDURE FOR COORDINATION WITH OTHER STANDARDS BODIES
>
>o IEEE 802 communications
>- Communications with standards bodies outside of LMSC shall not be 
>released without prior approval by the Executive Committee.

Problem: This item should specifically identify the kind of 
communication instead of just having it be inferred from the previous 
headers.

I suggest: Communications from the LMSC to external standards bodies 
shall not be released without prior approval by the Executive 
Committee. Such approval implies that the communication represents 
the position of IEEE 802.

>- All communications shall be sent under the signature of the LMSC 
>Chair as the position of IEEE 802 and shall be copied to the SEC.

Problem: Needs to qualify "communications".

Problem: The part about the "position of IEEE 802" is not relevant to 
this clause; it applies instead to the previous clause. I have moved 
it.

I suggest that second clause read: "All communications by IEEE 802 
with external standards bodies shall bear the signature of the LMSC 
Chair and shall be copied to the SEC."

>o Working group communications
>- All communications with standards bodies outside of LMSC that are 
>not "Information Only" shall be reviewed by the Executive Committee 
>prior to release.

Problem: Needs to qualify "communications".

Problem: The "review" by the ExCom is too vague. Can the ExCom stop 
the letter or not?

I suggest: "Working Group communications with external standards 
bodies that are not "Information Only" shall be reviewed by the 
Executive Committee prior to release. Such communications may proceed 
unless blocked by an SEC vote. For a letter not presented for review 
in an SEC meeting, SEC members shall have a review period of at least 
five days; if, during that time, a motion to block it is made, 
release of the letter will be withheld pending completion of the vote.

Additional problem: I have little idea what "Information Only" means. 
Working Groups will have problems understanding when this applies.

>- All communications with standards bodies outside of LMSC that are 
>"Information Only" can go directly to the standards body.
>- All communications shall be sent under the signature of the 
>Working group Chair(s) as the position of the working group(s) and 
>shall include the LMSC Chair in the communication distribution list.

Problem: Last clause needs a little clarification.

I suggest: "Working Group communications with external standards 
bodies shall not imply that they represent the position of IEEE or 
IEEE 802. They shall bear the signature of the Working Group Chair, 
and the LMSC Chair shall be included the distribution list."

>o Incoming liaison letters to Executive Committee members shall be 
>sent, as a minimum to the LMSC Chair.

I suggest: "SEC members receiving incoming liaison letters from 
government bodies shall forward a copy to the LMSC Chair."

>o Informal communications are encouraged but should not imply that they are a
>formal position of the IEEE 802 or of the working group"

Way too vague. Whom are we encouraging to submit these informal 
communications? And with what limitations? This sentence could result 
in a member writing to an external group and saying, for example, 
"While this is not the formal position of IEEE 802, I suspect that it 
is the position of the large majority of the members." And that 
member could claim that the 802 rules encouraged him to write the 
letter.

I suggest: "Informal communications by Working Group officials and 
designated representatives are permitted, but no communication, 
formal or informal, shall imply the support of IEEE 802 or its 
subsidiaries unless the position is properly taken under these rules."