Re: Proposed Letter to CS SAB and IEEE-SA Standards on Electronic Balloting
I vote approve with comments. My comments are in-line below.
--Paul Nikolich
----- Original Message -----
From: Jim Carlo <jcarlo@ti.com>
To: IEEE802 <stds-802-sec@ieee.org>
Sent: Sunday, December 19, 1999 10:43 AM
Subject: Proposed Letter to CS SAB and IEEE-SA Standards on Electronic
Balloting
>
> Per agreement at the SEC meeting, I am sending out letter for Electronic
> Balloting for review by the SEC prior to official submission. Please send
me
> comments by 4Jan2000.
>
> To: Mike Binder - IEEE-SA Balloting Service
> Cc: CS Standards Activity Board
> Fr: Jim Carlo - Chair, IEEE 802
>
Add "In order to streamline the ballot process," at the start of the first
sentence.
> The 802 SEC recommends that the entire LMSC Sponsor ballot process should
be
> conducted electronically (via e-mail and web). The entire process includes
> ballot pool formation, ballot group solicitation and request, ballot group
> approval, ballot submission, vote collection and comment resolution.
>
> In order to implement Electronic Balloting, the attached procedures were
> developed by Bob Love (rdlove@ibm.com) for electronic ballot group
formation
> and approval in order to verify and approve the individuals and their
email
> addresses in the balloting group.
>
> Jim Carlo(jcarlo@ti.com) Cellular:1-214-693-1776 Voice&Fax:1-214-853-5274
> TI Fellow, Networking Standards at Texas Instruments
> Chair, IEEE802 LAN/MAN Standards Committee
>
> ATTACHED PROCEDURES - Bob Love
>
> 1. Noting that the most critical addresses of the people in the ballot
pool
> are their email addresses, the entire process should be based on
> communication via those email addresses. As such a critical first step is
> to obtain the correct email addresses of the people that have volunteered
to
> participate in LMSC ballots.
> To do so, please send out a mailing to the entire group of volunteers
> notifying them that we are moving toward electronic balloting, and that
> supplying their correct e-mail contact information will be critical to
> maintaining their eligibility to participate in future sponsor ballots.
> The move to electronic balloting will require both email capability, and
> access to the web to download drafts, to submit comments, and to vote.
> Require the ballot pool volunteers send their full contact information
> including email address in response to this note. (You can set this up by
> having them send the information electronically, which will facilitate
your
> building a data base).
>
> 2. At the time of ballot pool formation for any LMSC vote, conduct the
> ballot pool formation electronically only. This way, all returns have
> guaranteed valid e-mail addresses at the time the pool is formed, and
> eliminates the requirement for the working group chairs to go through the
> additional address validation process.
>
> 3. In the invitation e-mail make it clear that no hard copy materials will
> be made available to anyone. Also make it clear that it is the
> responsibility of people that volunteer to participate to cast their vote
> (Approve / Do Not Approve / Abstain) in a timely manner, and that failure
to
> cast their vote after volunteering is sufficient cause to remove their
names
> from the overall 802 ballot pool.
>
> Jim Carlo(jcarlo@ti.com) Cellular:1-214-693-1776 Voice&Fax:1-214-853-5274
> TI Fellow, Networking Standards at Texas Instruments
> Chair, ISO/IEC JTC1/SC6 Telecom and Info Exchange Between Systems
> Chair, IEEE802 LAN/MAN Standards Committee
>
>