RE: 802.16 Meeting #0: May 10-12 in Boulder

[gthompso@nortelnetworks.com (Geoff Thompson)]

Roger-

I concur with Pat's recommendation that you make the Boulder meeting an
"Interim Task Force Meeting" even if is a meeting of the whole.

In addition to the issues that Pat brings up there is also the danger of
unintended consequences of granting membership at an interm. Anybody who
walks in is a member. That will establish your number of voters and that
can have quorum consequences later on.

I think you are better off having the first WG meeting be in Montreal.
Pat's way of handling the Boulder meeting works for me.

Geoff


At 11:13 AM 4/8/99 -0600, THALER,PAT (HP-Roseville,ex1) wrote:
>Roger,
>
>I'm concerned about this course of action.  I don't think you can make the
>first meeting not be the first meeting by declaration.  It is also different
>from the way I'm aware of us handling it in the past.  When we formed
>802.12, the initial meeting was at an interim.  One did acquire voting
>rights by attending that meeting.  We did have some votes at that meeting.  
>
>Because we value attendence at plenaries and want someone to be able to be a
>full participant even if they can only attend our 3 plenaries per year, I
>also granted voting rights to those who attended the second meeting of
>802.12 which was it's first meeting during a plenary.  The rules do give a
>chair some latitude in extending voting (5.3.1.2 "Membership may be declared
>at the discretion of the Working Group Chair (for contributors by
>correspondence or other significant contributions to the Working Group).")
>so this can be done.
>
>If you really don't want the interim to be the first working group meeting,
>there is one approach that occurs to me.  Some of our working groups have
>interim task force meetings without have an interim meeting of the working
>group.  To the best of my recollection, only one interim Working Group
>meeting has occurred for 802.3 in the past 14 years.  You could have interim
>meetings for your two task groups co-located.  Then the plenary would be
>your first Working Group meeting.  Interim work by task groups is always
>subject to review and affirmation by the Working Group.  The first two of
>your three topics certainly fit in that structure and the task forces could
>have a joint session to discuss a rules framework.  (You stated the third
>item as "To agree on a framework for Working Group rules." but I don't see
>how you can reach agreement without voting especially when the parties to
>the agreement have not yet been identified.)  At interim meetings of 802.12,
>when the task forces met together, we considered it a "task force of the
>whole" (like the parlimentary procedure concept of a committee of the
>whole).  Any decisions made in such a context were subject to confirmation
>at the next working group meeting.
>
>Regards,
>Pat
>
>
>-----Original Message-----
>From: Roger B. Marks [mailto:r.b.marks@ieee.org]
>Sent: Tuesday, April 06, 1999 11:16 AM
>To: stds-802-sec@ieee.org
>Subject: 802.16 Meeting #0: May 10-12 in Boulder
>
>MEMBERSHIP AND VOTING
>According to 802 rules
><http://grouper.ieee.org/groups/802/11_98_LMSC_rules.pdf>, "All persons
>participating in the initial meeting of the Working Group become voting
>members of the Working Group." In the interpretation of this rule, the
>initial meeting of 802.16 shall be Meeting #1, which takes place July 6-8 as
>part of the July 5-9 IEEE 802 Plenary Meeting in Montreal
><http://grouper.ieee.org/groups/802/meeting>. The May 10-12 meeting has been
>designated Meeting #0 to recognize that it is not an official voting
>meeting; all votes taken at this meeting will need to be affirmed at Meeting
>#1.
>
>
|=========================================|
| Geoffrey O. Thompson                    |
| Chair IEEE 802.3                        |
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