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Good Day All, We are looking forward to seeing you at the July 2014 IEEE 802 Plenary Session at the Manchester Grand Hyatt, in San Diego, California USA. The session dates are Sunday July 13th through Friday July 18th. Registration and Hotel Reservations are available online at http://802world.org/plenary The Early Registration Deadline is 6PM Pacific Time on Friday May 23, 2014.If you have any questions or concerns about the event, please contact us directly.
Warmest Regards,
Lisa Ronmark
Director of Meeting Services
Face to Face Events, Inc.
t: (408) 740-5837
e: lisa@xxxxxxxxxxxxxxxxxxxxx <mailto:lisa@xxxxxxxxxxxxxxxxxxxxx>
for
Dawn Slykhouse
Face to Face Events, Inc.
2699 Iversen Court
Santa Clara, CA USA 95051
t: (408) 241-8906
e: dawns@xxxxxxxxxxxxxxxxxxxxx <mailto:dawns@xxxxxxxxxxxxxxxxxxxxx>
*Meeting Information Update #1*
IEEE 802 Plenary Session
July 13-18, 2014
San Diego, California USA
Wednesday May 14, 2014
The next IEEE 802 Plenary Session will take place July 13-18, 2014 at
the Manchester Grand Hyatt in San Diego, California USA.
Participating IEEE-802 Working Groups: 802.1, 802.3, 802.11, 802.15,
802.16, 802.18, 802.19, 802.21, 802.22, 802.24.
Event Information and Registration Website: http://802world.org/plenary
*Registration Fees & Deadlines: *
The registration fee covers AV equipment, network/Internet services,
power hook-ups for laptop computers, continental breakfast, morning and
afternoon refreshments, as well as meeting services and supplies.
The combined hotel room stays of IEEE 802 attendees’ covers the meeting
rooms themselves. For this reason, anyone who is not a registered guest
at the Manchester Grand Hyatt for one or more nights must pay a higher
registration fee than attendees staying at the IEEE 802 Plenary Session
hotel.
*Early: Before 6pm Pacific Time, Friday, May 23, 2014 *
(UTC Time: 1am Saturday, May 24, 2014)
* $US 500 for attendees staying at the Manchester Grand Hyatt
* $US 800 for all others (including local attendees not staying at the
group hotel)
*Standard: After Early Registration and before 6pm Pacific Time, Friday
July 4, 2014*
(UTC Time: 1am Saturday, July 5, 2014)
* $US 600 for attendees staying at the Manchester Grand Hyatt
* $US 900 for all others (including local attendees not staying at the
group hotel)
* Late/On-site: After 6pm Pacific Time Friday July 4, 2014*
(UTC Time: 1am Saturday, July 5, 2014)
* $US 800 for attendees staying at the Manchester Grand Hyatt
* $US 1100 for all others (including local attendees not staying at the
group hotel)
* Student Registration: *
* $US 150 for all student attendees (college students at the bachelor or
post-graduate level)
* The Student meeting fee is available to full-time college students at
the bachelor or post- graduate level. The Student meeting fee is
available only one time per person. The person using the Student meeting
fee will not be able to use meeting attendance to gain or maintain
voting rights.
* Limited registrations available.
* A valid current student ID must be shown when picking up the meeting
badge.
*University Outreach – Tuesday July 15, 2014*
* $US 25 US for all student attendees (college students at the bachelor
or post-graduate level)
* Register Online: http://802world.org/plenary
The day will start at 8:00 am with an orientation session of about one
hour long. IEEE 802 University Outreach students and faculty attendees
are then free to observe sessions. A list of meetings recommended for
observation by the Working Groups (a self guided tour) will be supplied.
The day will end at 5:00 pm with a closing session to provide the
opportunity for IEEE 802 University Outreach participants to ask
questions about what they have observed.
*Registration Policy *
Session Registration: Registration is available through a secure website
and requires a valid credit card for the payment of the registration
fee; checks are NOT accepted for web-registration.
Any individual who attends any part of a meeting that is a scheduled
part of an 802 Plenary Session must register for the full session.
Session registrations are not transferable to another individual or to
another plenary session.
If you register for an IEEE 802 Plenary session and then are unable to
attend, you must request cancellation of your registration before the
cancellation deadline to be eligible for a refund of all or part of the
fees paid.
After you have Registered for the Session, Registration Cancellation
Requests and Visa Invitation Requests may be submitted via a link on the
event website at: http://802world.org/plenary
Cancellation & Refund Policy
In order to obtain a refund of all or part of the fees paid you must
request cancellation of your registration before the late cancellation
deadline.
*EARLY - FULL REFUND *
6 PM Pacific Time, Friday, May 23, 2014
*LATE – CANCELLATION FEE $US100 *
6 PM Pacific Time, Friday, July 4, 2014
*NO REFUNDS AFTER*
6 PM Pacific Time, Friday, July 4, 2014
Cancellation requests must be made either by submitting an online
request at http://802world.org/plenary or by submitting an email request
direct to: Email: 802info@xxxxxxxxxxxxxxxxxxxxx
<mailto:802info@xxxxxxxxxxxxxxxxxxxxx>
*Group Hotel Registration Discount Policy*
The registration fee covers AV equipment, network/Internet services,
power hook-ups for laptop computers, continental breakfast, morning and
afternoon refreshments, as well as meeting services and supplies.
The combined hotel room stays of IEEE 802 attendees’ covers the meeting
rooms themselves. For this reason, anyone who is not a registered guest
at the Manchester Grand Hyatt for one or more nights must pay a higher
registration fee than attendees staying at the IEEE 802 Plenary Session
hotel.
Attendees who elect to share accommodations must ensure that all members
of the rooming party are listed on the hotel register before arrival (or
upon check-in at the hotel) so that the hotel can verify their hotel stay.
Please note: The correct registration fee must be paid prior to
receiving your badge, which permits entrance to scheduled meetings.
*USA VISA Applications*
In many cases, visas are required for entrance into the USA. For
standards participants traveling to the USA, we recommend visiting the
USA government site for advice on how to obtain such a visa. Please
download the guide at: http://travel.state.gov/pdf/BusinessVisa.pdf
For up-to-date information on the Visa Application Process and expected
wait-times:
http://travel.state.gov
For further information on traveling to the US, please go to:
http://sites.nationalacademies.org/PGA/biso/visas/index.htm.
This is NOT an IEEE website but is provided to you as additional
information on traveling to the United States
*Instructions for Obtaining an Invitation Letter for in USA Visa
Applications *
*
*
The IEEE Standards Association can provide you with a letter inviting
you to attend the session. You must register for the upcoming plenary
session in order to obtain an Invitation Letter. To register for the
IEEE 802 plenary session you must pay the registration fee using a valid
credit card that can accept charges in US dollars. If for any reason you
should be unable to attend the plenary session you may request a refund
of your registration fee according to the IEEE 802 Cancellation Policy
(http://802world.org/plenary/cancellation-policy/).
1. Once your registration has been approved you may at any time select
the link to “Generate a Visa Letter” from the US VISA tab on event
portal navigation bar. You will be asked to log in using the same UserID
and Password that you used to register.
2. If you completed registration successfully, you will then be asked to
provide some additional information that is necessary for your
Invitation Letter:
* Your Date of Birth
* Your Place of Birth
* The Nationality of Your Passport (i.e. the issuing country)
* The Passport Number
* The Passport Expiration Date
3. Once this information has been accepted your personalized letter will
be generated in Acrobat PDF format and then displayed on the screen for
printing and saving, if you have Acrobat or Acrobat Reader (version 5.0
or higher) installed on your machine (see the link on the 802 homepage
if you want to load Acrobat Reader for free). In addition, a copy of the
generated visa letter PDF format file will be sent as an attachment in
an email to your email address. These letters have the IEEE Logo at the
top, are properly signed by the IEEE-SA President, and should be
printable on any common personal computer printer.
4. If you are still unsure of what to do, or if you have any other
questions, please contact our meeting organizers by email:
802info@xxxxxxxxxxxxxxxxxxxxx <mailto:802info@xxxxxxxxxxxxxxxxxxxxx> or
by phone: +1 (408) 241-8906.
*IEEE 802 Plenary Session Group Hotel Rates:*
Manchester Grand Hyatt
One Market Place,
San Diego, California, USA 92101
Tel: +1 619-232-1234
*GROUP RATES: *
*$US 189/Night plus applicable taxes*
Rate applies to Single/Double Occupancy, Run of House Rooms, Internet
access included.
*$US 209/Night plus applicable taxes*
Rate applies to Single/Double Occupancy, BayView Deluxe Rooms, Internet
access included.
*EXTRA ADULTS:*
Extra Adults (>2) are an additional $US 25/Night (plus applicable taxes).
*EXTENDED DATES:July 3-29, 2014*
Subject only to availability the IEEE 802 Group Rate is available July
3-29, 2014.
*SUBJECT TO AVAILABILITY: *The Group Rate is subject to the availability
of rooms in the IEEE 802 Group Room Block.
*
*
*ROOM BLOCK DEADLINE:*
If the block is sold out before the *deadline date (June 23, 2014)*, the
rates may no longer be available.
*HOTEL CANCELLATION POLICY:*
No penalty if reservation is cancelled prior to 6pm Pacific Time on
anticipated date of arrival.
*HOW TO MAKE A RESERVATION AT THE IEEE 802 GROUP RATE*
*Reserve room online at: *
https://resweb.passkey.com/Resweb.do?mode=welcome_ei_new&eventID=11303871
*Reserve a room by phone:*
Manchester Grand Hyatt Direct LineTel: +1 619 232 1234
Ask for reservations and then ask for IEEE 802 Plenary Session Group
Rate, code = “IEEE 802”
*A NOTE ON COMICON: *During the week following the IEEE-802 Plenary
Session, the city of San Diego is playing host to “Comic-Con”. Comic-Con
is an enormously popular convention with 1000’s of delegates. Hotel
rooms will be scarce & at a premium. To ensure the best rates &
selection at Manchester Grand Hyatt please book your reservation as soon
as possible.
*Ground Transportation Information*
Information including maps and transit trip planner:
http://802world.org/plenary/local-transportation/
* San Diego Taxi: San Diego taxi service is available on a first
come, first serve basis from the lower level curb of all.
Approximate cost from SAN to Manchester Grand Hyatt San Diego is $US
10. - $13.
* San Diego Airport Shuttle Service: Several San Diego airport shuttle
companies are available at San Diego International Airport for an
approximate cost of $US 8. per person. Express Shuttle is available
with reservations. Call 800-900-7433 or 619-591-0303.
* Amtrak Train Station: Five blocks from Manchester Grand Hyatt San
Diego, guests can travel from San Diego to Los Angeles with daily
train service approximately every two hours. For scheduled service
call 800-872-7245.
* San Diego Trolley:Simply cross the street to catch the convenient
San Diego Trolley offering budget-friendly San Diego transportation
to Tijuana, Mexico, Fashion Valley, Mission Valley shopping centers,
Old Town, Qualcom Stadium etc.
*Emerging Applications Birds-of-a-Feather*
Wednesday, July 16, 2014, 6:15pm to 9:00pm
On the evening of Wednesday, July 16, of the IEEE 802 July 2014 Plenary
week, a Birds-of-a-Feather (BOF) session will be held for all attendees
to gather and discuss Emerging Applications that may leverage or impact
the overall IEEE 802 community.
The format of the BOF will be short presentations from a selected panel
to seed the discussion on how Emerging Applications may affect,
leverage, or utilize technology based on the IEEE 802 family of standards.
Attendees should plan to gather at 6:15pm for light hors d’oeuvres and a
drink prior to the start of the BOF Panel at 7pm.
Proposals on Emerging Application topics are invited. Potential topics
include, but are not limited to: Internet of Things, Vehicular
Networking, Industrial Networking, Changing Existing Application Spaces,
etc.
Please submit your proposed topic via the Topic Proposal Submission Form.
Questions should be directed to Pat Thaler (pthaler@xxxxxxxxxxxx
<mailto:pthaler@xxxxxxxxxxxx>) or John D’Ambrosia (jdambrosia@xxxxxxxx
<mailto:jdambrosia@xxxxxxxx>).
*Local Insights and Tourism Information *
IEEE 802 Vice Chair and San Diego resident Dr. James Gilb has kindly
recommended a number of options for Food, Drink and Entertainment near
the Manchester Grand Hyatt.
We have posted this information online, check it out.
http://802world.org/plenary/local-info/
*Email Distribution List *
We only provide e-mailed session announcements and updates. Session
information will continue to be available on the IEEE 802 web site at:
http://www.ieee802.org/meeting/ .We also have a Meeting Information
email distribution list. To join this list and stay informed, send
email to listserv@xxxxxxxxxxxxxxxxx <mailto:listserv@xxxxxxxxxxxxxxxxx>
with no subject and with the following 2 lines appearing first in the
body of the message:
subscribe stds-802-all
end
*Meeting Planner Contact Information *
Dawn Slykhouse
IEEE 802 Meeting Planner
Face to Face Events Inc.
2699 Iversen Court
Santa Clara, CA 95051 USA
Phone: +1 (408) 241-8906
Email: 802info@xxxxxxxxxxxxxxxxxxxxx <mailto:802info@xxxxxxxxxxxxxxxxxxxxx>
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