[STDS-802-24] Fwd: 802-1113-Registration Site Maintenance Closure-Oct 12 &13
Good Day All,
Please share the following information with your WG members. The
Registration Site for the November 2013 IEEE 802 Plenary Session will be
closed for maintenance October 12th and 13th.
_____________________________________________________________________________________________________________________________________
On October 12th and 13th, maintenance will be performed on the secure
registration site. While this maintenance is taking place, registration
for the November 2013 IEEE 802 Plenary Session will be unavailable.
Please arrange to register before or after this shutdown.
• Maintenance Start Time: October 12, 2013 9:30 p.m. PDT
• Maintenance End Time: October 13, 2013 9:30 p.m. PDT
Event Information and Registration Website: http://802world.org/plenary
Registration Fees & Deadlines:
Standard: After Early Registration and before 6pm Pacific Time, Friday
November 1, 2013
(UTC Time: 1am Saturday, November 2, 2013)
* $US 600 for attendees staying at the Hyatt Regency Dallas
* $US 900 for all others (including local attendees not staying at the
group hotel)
Late/On-site: After 6pm Pacific Time Friday November 1, 2013
(UTC Time: 1am Saturday, November 2, 2013)
* $US 800 for attendees staying at the Hyatt Regency Dallas
* $US 1100 for all others (including local attendees not staying at the
group hotel)
Student Registration:
* $US 150 for all student attendees (college students at the bachelor or
post-graduate level)
* The Student meeting fee is available only one time per person.
* The person using the Student meeting fee will not be able to use
meeting attendance to gain or maintain voting rights.
* A valid current student ID must be shown when picking up the meeting
badge.
University Outreach: Tuesday November 12, 2013
* $US 25 US for all student attendees (college students at the bachelor
or post-graduate level)
The day will start at 8:00 am with an orientation session of about one
hour long. IEEE 802 University Outreach students and faculty attendees
are then free to observe sessions. A list of meetings recommended for
observation by the Working Groups (a self guided tour) will be supplied.
The day will end at 5:00 pm with a closing session to provide the
opportunity for IEEE 802 University Outreach participants to ask
questions about what they have observed.
Registration Policy
* Session Registration: Registration is available through a secure
website and requires a valid credit card for the payment of the
registration fee; checks are NOT accepted for web-registration.
* Any individual who attends any part of a meeting that is a scheduled
part of an 802 Plenary Session must register for the full session.
* Session registrations are not transferable to another individual or to
another plenary session.
* If you register for an IEEE 802 Plenary session and then are unable to
attend, you must request cancellation of your registration before the
cancellation deadline to be eligible for a refund of all or part of the
fees paid.
After you have Registered for the Session, Registration, Cancellation
Requests and Visa Invitation Requests may be submitted via a link on the
event website at: http://802world.org/plenary
Group Hotel Registration Discount Policy
The November 2013 IEEE 802 Plenary Registration Fee will be discounted
by $US 300 for attendees booking and staying one or more nights at
IEEE-802 contracted hotel: Hyatt Regency Dallas.
Attendees who elect to share accommodations must ensure that all members
of the rooming party are listed on the hotel register before arrival (or
upon check-in at the hotel) so that the hotel can verify their hotel
stay. Please note: payment of the $300 US surcharge will be required
onsite if the hotel cannot verify an attendee’s hotel stay.
Cancellation & Refund Policy
In order to obtain a refund of all or part of the fees paid you must
request cancellation of your registration before the late cancellation
deadline.
* EARLY - FULL REFUND 6 PM Pacific Time, Friday, October 4, 2013 (No
Longer Available)
* LATE – CANCELLATION FEE $US100 6 PM Pacific Time, Friday, November 1,
2013
* NO REFUNDS AFTER 6 PM Pacific Time, Friday, November 1, 2013
Cancellation requests must be made either by submitting an online
request at http://802world.org/plenary or by submitting an email request
direct to: Email: 802info@xxxxxxxxxxxxxxxxxxxxx
USA VISA Applications
In many cases, visas are required for entrance into the USA. For
standards participants traveling to the USA, we recommend visiting the
USA government site for advice on how to obtain such a visa. Please
download the guide at: http://travel.state.gov/pdf/BusinessVisa.pdf
For up-to-date information on the Visa Application Process and expected
wait-times:
http://travel.state.gov
For further information on traveling to the US, please go to:
http://sites.nationalacademies.org/PGA/biso/visas/index.htm.
This is NOT an IEEE website but is provided to you as additional
information on traveling to the United States
Instructions for Obtaining an Invitation Letter for in USA Visa
Applications
The IEEE Standards Association can provide you with a letter inviting
you to attend the session. You must register for the upcoming plenary
session in order to obtain an Invitation Letter. To register for the
IEEE 802 plenary session you must pay the registration fee using a valid
credit card that can accept charges in US dollars. If for any reason you
should be unable to attend the plenary session you may request a refund
of your registration fee according to the rules indicated in the 802
Cancellation Policy (http://802world.org/plenary/cancellation-policy/)
1. Once your registration has been approved you may at any time select
the link to “Generate a Visa Letter” from the US VISA tab on event
portal navigation bar. You will be asked to log in using the same UserID
and Password that you used to register.
2. If you completed registration successfully, you will then be asked to
provide some additional information that is necessary for your
Invitation Letter:
* Your Date of Birth
* Your Place of Birth
* The Nationality of Your Passport (i.e. the issuing country)
* The Passport Number
* The Passport Expiration Date
3. Once this information has been accepted your personalized letter will
be generated in Acrobat PDF format and then displayed on the screen for
printing and saving, if you have Acrobat or Acrobat Reader (version 5.0
or higher) installed on your machine (see the link on the 802 homepage
if you want to load Acrobat Reader for free). In addition, a copy of the
generated visa letter PDF format file will be sent as an attachment in
an email to your email address. These letters have the IEEE Logo at the
top, are properly signed by the IEEE-SA President, and should be
printable on any common personal computer printer.
4. If you are still unsure of what to do, or if you have any other
questions, please contact our meeting organizers by email:
802info@xxxxxxxxxxxxxxxxxxxxx or by phone: +1 (408) 241-8906.
Ethernet 40th Anniversary Celebration
IEEE 802 will be celebrating Ethernet's 40th anniversary, IEEE 802
Ethernet innovation, and IEEE Standards Association's pursuit of
technology excellence during the November 2013 Plenary Session.
IEEE 802 Plenary Session attendees are welcome to attend a panel
discussion and key note address at the Hyatt Regency Dallas on Monday
November 11th at 7:00 PM.
More detailed information including a listing of panel members, and the
room assignment can be found on line at:
http://802world.org/plenary/ethernet-40th-anniversary/ in early October
2013.
A Facebook page including numerous interviews, pictures and videos
related to the history of Ethernet can be accessed from the following
link: https://www.facebook.com/Ethernet40thAnniversaryIEEESA
IEEE 802 Plenary Session Group Hotel Rates:
Hyatt Regency Dallas
300 Reunion Boulevard
Dallas, Texas, USA, 75207
Tel: +1 214 651 1234
GROUP RATE: $US 174/Night (plus applicable taxes)*
Rate applies to Single/Double Occupancy Run of House Rooms, Internet
access included.
EXTRA ADULTS: Extra Adults (>2) are an additional $US 25/Night (plus
applicable taxes).
EXTENDED DATES: November 1-26, 2013
Subject only to availability the IEEE 802 Group Rate is available
November 1-26, 2013.
SUBJECT TO AVAILABILITY: *The Group Rate is subject to the availability
of rooms in the IEEE 802 Group Room Block.
ROOM BLOCK DEADLINE:
If the block is sold out before the deadline date (October 25, 2013),
the rate may no longer be available.
HOTEL CANCELLATION POLICY:
No penalty if reservation is cancelled prior to 6pm Central Time on
anticipated date of arrival.
How to Make a Room Reservation at The IEEE 802 Group Rate
RESERVE ONLINE
https://resweb.passkey.com/go/IEEENov2013
RESERVE BY PHONE
Hyatt Regency Direct Line Tel: +1 214 651 1234
Ask for reservations and then ask for IEEE 802 Plenary Session Group
Rate, code = “IEEE 802”
Airport and Ground Transportation Information
Dallas Fort Worth International Airport (DFW)
* http://www.dfwairport.com/index.php
* http://www.dfwairport.com/imap/index.html
Dallas Fort Worth International Airport (DFW) Ground Transportation
Dallas Taxis
Taxi service is available on the upper level of Terminals A, B, C and E,
and on the lower level of Terminal D. An Airport Guest Assistant will be
available at the taxi stands between 8:00 AM and midnight.
Between midnight and 8:00 AM, dial 972 574 5878 to request a taxi.
Dallas Fort Worth Airport Shuttle Services
City Shuttle, L. L. C. Web: http://www.cityshuttle.net/ Phone: +1
(214) 760 1998
Go Yellow Checker Web: http://www.yellowcheckershuttle.com/ Phone: +1
(214 ) 841 1900
SuperShuttle DFW, Inc. Web: http://www.supershuttle.com/ Phone: +1
(972) 456 3128
Email Distribution List
We only provide e-mailed session announcements and updates. Session
information will continue to be available on the IEEE 802 web site at:
http://www.ieee802.org/meeting/ .We also have a Meeting Information
email distribution list. To join this list and stay informed, send
email to listserv@xxxxxxxxxxxxxxxxx with no subject and with the
following 2 lines appearing first in the body of the message:
subscribe stds-802-all
end
Meeting Planner Contact Information
Dawn Slykhouse
IEEE 802 Meeting Planner
Face to Face Events Inc.
2699 Iversen Court
Santa Clara, CA 95051 USA
Phone: +1 (408) 241-8906
Email: 802info@xxxxxxxxxxxxxxxxxxxxx